Accounts Payable Specialist

Accounts Payable Specialist

Position at Ruppert Landscape - Corporate

Ruppert Landscape is a leading provider of commercial landscape maintenance and installation services with more than 3,500 employees serving customers from 55+ branches across the Northeast, Mid-Atlantic, and Southeastern US. We take pride in delivering reliable, high-quality services on a wide range of commercial properties and construction projects. For over 50 years, our mission has been to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

As an Accounts Payable Specialist, you'll support the day-to-day operations of the AP function by ensuring the accurate and timely processing of invoices, payments, reconciliations, and vendor inquiries. This role partners closely with branch teams, vendors, and internal departments to maintain efficient workflows, deliver excellent customer service, and support the company's financial operations. The A/P specialist plays an important role in maintaining accuracy, resolving issues, and contributing to process improvements within the A/P department.

Responsibilities:

• Support daily Accounts Payable operations by ensuring accurate and timely processing of invoices, payments, reconciliations, and related transactions
• Process vendor invoices from receipt through posting, including invoice verification, data entry, and issue resolution as needed
• Perform operational tasks including branch checkbook reconciliations, invoice posting, and cash disbursement activities
• Support the broader Accounting Department by adhering to month-end close timelines.
• Resolve internal and external customer inquiries/request for information
• Maintain accurate records, documentation, and tracking related to invoices, vendor communications, and A/P activities
• Assist with resolving invoice discrepancies, improving workflows, and supporting departmental projects
• Work collaboratively with the A/P team and other departments to meet deadlines and accomplish departmental goals
• Maintain compliance with company policies, accounting procedures, and confidentiality standards
• Perform other duties as assigned

Qualifications:

• Bachelor's Degree in Accounting, Finance or Business Administration.
• 3-5 years of Accounts Payable, invoice processing, or accounting support experience preferred.
• Strong computer proficiency, including Microsoft Office Suite and intermediate Excel/spreadsheet skills; experience with JD Edwards or similar ERP/accounting systems preferred
• Strong understanding of A/P processes, invoice workflows, reconciliations, and data entry procedures.
• Strong written and verbal communication skills with the ability to work effectively with vendors, branch teams, and internal departments.
• High attention to detail with strong organizational, analytical, and problem-solving skills and the ability to manage multiple priorities.
• Customer-service mindset with the ability to work both independently and collaboratively in a fast-paced environment.
• Ability to adapt to interruptions, reprioritize tasks as needed, and consistently meet deadlines with accuracy.
• Experience working in a high-volume, multi-location environment.
• Strong ability to work independently and problem solve.
• Positive attitude, strong work ethic, initiative, and commitment to teamwork and maintaining professional business relationships.

Reports To: Accounts Payable Manager

Compensation: $26.00-$29.00 per hour. (Actual compensation offered will be based on the candidate's experience, qualifications, and other job-related factors).

Schedule: This is an in-office role, Monday-Friday.

Hours: 40 Hours per Week, Eligible for Overtime

What We Offer:

• Competitive compensation package based on experience and qualifications
• Hands-on learning from day one with ongoing opportunities to learn, grow, and build your career
• Paid time off and holidays to help you maintain a healthy work-life balance
• Medical, dental, and vision insurance plans, plus flexible spending accounts (FSAs) to help cover healthcare and dependent care expenses
• 401(k) retirement savings plan with company match
• Employee Assistance Program (EAP) with confidential support for personal, financial, and wellness needs
• A people-first, family-oriented culture where teamwork, respect, and growth matter and where your hard work is recognized and appreciated

Why Ruppert:

Our success starts with our people. We are committed to creating opportunities for our team members to grow, lead, and build meaningful careers. Through hands-on training, strong mentorship, and a collaborative team environment, we invest in developing talented individuals who take pride in their work and in supporting one another. Guided by our core values, we are dedicated to doing the right thing for our employees, our customers, and our communities. From maintaining safe work sites to promoting environmental stewardship, we strive to make a positive, lasting impact everywhere we work.

Ruppert Landscape is an Equal Opportunity and E-Verify Employer.

This job description is subject to change at any time.