Assistant Contract Support Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is currently seeking to hire an Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Fort Myers, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittals, preparing and maintaining project records, and monitoring compliance with FDOT standards.

Responsibilities include but are not limited to:

• Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, and archival standards
• Understands project needs and determines proper resources and tools required for successful project execution
• Evaluates external tools, resources, and software platforms to enhance contract administration efficiency
• Prepares statistical reports on usage, efficiency, and performance metrics for project documentation and contract management
• Proactively identifies opportunities for improvement, cost savings, and process optimization across multiple projects
• Analyzes and selects appropriate information services and management systems to support contract administration
• Maintains and organizes contract documents, submittals, and project correspondence in accordance with company standards and client requirements
• Assists in tracking contractor compliance with contract terms, specifications, and FDOT regulatory requirements
• Supports the preparation and processing of change orders, contract modifications, and supplemental agreements
• Answers correspondence on special reference subjects and provides administrative support to project teams
• Selects and orders new resource materials, office supplies, and documentation systems as needed
• Attends project meetings and prepares meeting minutes, action item summaries, and distribution documentation
• Performs data entry and database management tasks to maintain accurate project records and contract information
• May be designated according to specialized functions within contract administration or project support
• Under direct supervision, interacts with professional and technical staff, contractors, and clients to accomplish assigned objectives
• Receives guidance on new aspects of assignments and participates in professional development opportunities

Qualifications

Minimum Requirements:

• BS Degree plus none, or AS Degree plus 2 years of related experience, or High School Diploma plus 4 years of related experience
• US Citizenship is required due to the projects associated with this position
• Valid US Driver's License required to visit project sites, clients, and other AECOM offices. As a condition of employment, selected candidate must pass a Motor Vehicle Records review

Preferred Qualifications:

• CTQP Final Estimates Level I
• Understand which surfaces are needed from the designer
• Understand the survey data from the field
• Prepare the survey data as needed for use in the software
• Generate accurate earthwork quantities from the software

Additional Information

• Sponsorship for US employment authorization is not available now or in the future for this position
• Relocation is not provided for this position

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM


AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.


AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.


What makes AECOM a great place to work


You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.


As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.