Legal Administrative Assistant

Our client, a well-known Law Firm firm in New York, NY, is looking for an Legal Administrative Assistant to join its team!

Responsibilities

• Monitor attorney time entries for compliance with firm standards and proactively edit entries as needed
• Communicate with attorneys regarding billing discrepancies and non-compliant time entries
• Generate, edit, and post client invoices while ensuring compliance with client billing guidelines and requirements
• Work with assigned attorneys to manage billing inventory and resolve outstanding billing items
• Coordinate expense reimbursements, calendaring and scheduling, document management and edits, and travel arrangements
• Gather and maintain attorney preferences to provide effective administrative support
• Maintain strict confidentiality of firm and client information
• Handle sensitive, confidential, privileged, financial, and proprietary information in accordance with firm policies

Qualifications

• Strong professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and internal staff
• Ability to work independently and as part of a team in a client-service-focused environment
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and adapt to changing technology platforms
• Experience supporting attorneys or professionals in a law firm or professional services environment is a plus