Grants & Strategic Projects Associate

Grants & Strategic Projects Associate

Administration EPSDT SBBH MPTI - Hayward, CA 94545

Overview

Salary Range $70,304.00 - $70,304.00 Salary/year Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage Up to 25%

Description

Except in the case of an undue hardship, La Familia provides reasonable accommodations to persons with disabilities when the accommodations are necessary to enable the persons to perform the essential functions of the job. The Agency also provides reasonable accommodations when necessary based on religious needs. Individuals requiring workplace accommodations must discuss their needs with La Familia Human Resources. Individuals seeking accommodations for disabilities are typically required to provide medical documentation supporting the existence of a disability, the need for the accommodation, and what workplace modifications will enable the employee to perform the essential functions of the job.

POSITION OVERVIEW:

The Grants & Strategic Projects Associate will be responsible for activities related to building and formalizing relationships with new and existing government and private foundation funding agencies to increase their engagement with La Familia and encourage continued and increased partnership. This position will report to the Director of Grants & Strategic Projects. This role will uphold and champion the agency's mission, vision, and values and contribute to a collaborative and inclusive work culture.

Essential Job Functions and Responsibilities:

This individual will be responsible for:

Grant Development

• Identify and track appropriate funding opportunities to maintain and enhance services.
• Monitor trends in the funding landscape, including local, state and federal policy.
• Manage and/or support the submission of the grant proposal process, including collaboration with internal stakeholders on proposal concept, narrative writing, generating and gathering proposal attachments, program design, proposal budget development, and proposal submission.

Contracts & Agreements

• Collaborate with funders/external partners and key internal staff to confirm and approve Memoranda of Understanding details and manage the contract execution process, according to La Familia contract review procedures.
• Support the development of contract language and manage the execution process to formalize relationships with subcontractors and other partner agencies.

Strategic Partnership Coordination

• Build and maintain collegial working relationships with other non-profit organizations, foundations, and funders to design and implement initiatives that advance mutual goals to support the community.
• Represent La Familia with strategic community partners and community-facing groups.
• Identify and support opportunities to position La Familia as a sector leader with strategic partnerships, special events, speaking engagements, and media placements.

Initiative Design and Early-Stage Implementation Support

• Write and adapt guiding documents for new initiatives, as needed, including job descriptions and program models/workflows.
• Liaison with the funder regarding contract implementation, including attending training and planning meetings, as needed.

Software & Systems

• Support the administration of agency systems and software applications, including Salesforce, Asana, Slack, and RingCentral.
• Assist with data entry projects, user account setup, and report generation.

Other Duties:

• Collaborate and coordinate with other partner-facing team members at La Familia.
• Continuously improve the agency's capacity by attending trainings, monitoring trade publications, attending relevant events and sharing and using new information.
• Track and regularly report on key metrics within each function area.
• Support the development and successful implementation of events designed to elevate the La Familia brand
• Event planning and support for internal and external facing audiences.
• Develop media graphics and collateral with design software, including Canva, as needed.
• Collaborate on special projects related to agency objectives.
• Other duties as assigned by the CEO.

CORE COMPETENCIES:

• Demonstrates ethics and integrity
• Displays drive and purpose
• Manages self and adapts to change
• Exhibiting leadership stature
• Practice self-awareness and continuous learning

INCLUSION, RESPECT, AND COLLABORATION:

• Practices cultural humility and cultural responsiveness when engaging with individuals from diverse backgrounds and life experiences, while practicing appropriate boundaries.
• Develop relationships with their teams and across the organization to foster cultural humility and cultural responsiveness, teamwork, and collaboration, ensuring positive outcomes for the organization both internally and externally.
• Utilize effective communication skills to listen and respond with empathy, while adopting a proactive and collaborative approach to drive innovative change. This approach should be sensitive to the organization's culture and its role within the community.

Qualifications

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in social work, public policy, public health or related degree required.
• 1-4 years' experience developing written documents for a stakeholder audience.
• Experience developing county, state, and federal grant proposals, preferred.
• Experience working with individuals of diverse cultural backgrounds.
• Project management skills to orchestrate complex projects, and ability to prioritize work in a fast paced environment
• Ability to navigate shifting priorities and adapt to change in the professional environment.
• Experience in non-profit and community-based organizations preferred.
• Demonstrates and models excellent "customer service" orientation and ability to work with diverse populations.
• Exercises extreme discretion with the ability to hold, balance, and transmit public and confidential information needed by various parties.
• Proficient in MS Office and Google Workspace products.
• Valid CA Driver's license required. Auto insurance: If your vehicle is used for business-related purposes, it is recommended that you inform your auto insurance carrier.

OTHER RESPONSIBILITIES:

• Demonstrates cultural awareness and provides respectful, client-centered care.
• Maintains knowledge of community resources for client referrals
• Attend work regularly, adhering to policies on absences and tardiness.
• Understands and applies legal requirements, including confidentiality and risk management.

Timekeeping & Attendance Responsibilities

• Accurately record work hours each day by clocking in/out at scheduled start, break, lunch, and end times.
• Take all required meal and rest breaks in compliance with state, federal, and agency policies.
• Review and submit timesheets by established deadlines to ensure timely payroll processing.
• Notify supervisor promptly of any scheduling conflicts, absences, tardiness, or timekeeping issues.
• Maintain consistent and reliable attendance to support team and program operations.
• Follow organizational policies and procedures related to overtime, schedule changes, and paid/unpaid leave.
• Correct and/or report any timekeeping discrepancies immediately to the supervisor for resolution.

TEAM COMMITMENT:

• Viewed by others as an effective team member who is flexible, cooperative, and willing to assist others, and acts as a resource to team members and clients, where appropriate.
• Handles difficult or conflict situations constructively and seeks appropriate assistance.
• Accepts accountability and constructive feedback.
• Attends all mandatory meetings and staff meetings as required, and actively participates in other departmental professional development, including providing training and consultation.
• Develops and maintains cooperative and courteous relationships with fellow employees, supervisors, managers in other departments, senior management, executive staff, and community stakeholders.
• Handles requests, suggestions, and complaints from other departments and individuals in a tactful and effective manner to maintain goodwill within the agency.

WORKING CONDITIONS and JOB SETTING:

• Ability to occasionally or frequently stand, walk, sit, and reach with hands and arms above the shoulders
• While performing the duties of this job, the employee is routinely required to sit, walk, talk, and hear, use hands to keyboard, fingers, handle, and feel, stoop, kneel, crouch, twist, crawl, reach, and stretch.
• The employee is occasionally required to move around the office
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

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