Legal Administrative Assistant

Legal Administrative Assistant

3+ month contract

Hybrid- Denver, CO

$25-31hr

Must Haves:

• 1+ year in a legal administration role
• Experience working for either a corporate business attorney or litigation attorney
• Clear and grammatically correct verbal and written communication skills
• MS Office experience and the ability to learn new programs

Plus:

• Experience from a larger firm
• Exposure to things like VC, emerging markets, or M&A
• iManage

The Denver Office of our firm seeks a Legal Administrative Assistant to provide administrative support to lawyers in the Business Department. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.

Responsibilities

· Maintain calendars for assigned attorneys, including systematically creating and organizing meetings, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management

· Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports

· Prepare all materials related to the firm’s billing process in an efficient and timely manner, including reviewing and editing prebills as directed

· Serve as primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys’ time in relation to overall priorities

· Initiate and coordinate conflict checks in accordance with new client and matter intake procedures

· Maintain contact management system and manage contact communication processes for assigned attorneys

· Complete daily time entry diaries for timekeepers accurately and on schedule, ensuring all billable and non-billable time is properly captured

· Draft, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products

· Proofread all work products to ensure completeness and accuracy

· Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)

· Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information

· Participate in firm-provided training programs and apply learned skills to daily work product

· Maintain organized paper and electronic files, and design and implement organizational systems where appropriate

· Photocopy and scan materials as needed, and perform additional office duties as requested