Documentation Specialist

Export Documentation Specialist / Coordinator

As an Export Documentation Specialist / Coordinator, is responsible for managing end-to-end international shipping documents. This role ensures all shipments cross borders legally, accurately, and without delays by strictly adhering to destination-country and U.S. government regulations. You'll assist with cargo tracking, as well as handling any customer queries relating to deliveries At Andes we are proud to be a hands-on, fast-moving, and entrepreneurial company. The ideal candidate thrives in a fast-moving environment, has an entrepreneurial mindset, is a great cultural fit, and brings the appropriate structure to ambiguous, often rapidly changing environments.

Job Description:

• Document Preparation: Accurately prepare, audit, and process key shipping documents including Commercial Invoices, Packing Lists, Certificates of Origin, and Bills of Lading.
• Compliance & Filing: Submit Electronic Export Information (EEI) filings into the Automated Commercial Environment (ACE / AES) or foreign equivalents.
• Stakeholder Coordination: Liaise seamlessly with freight forwarders, ocean/air carriers, trucking companies, overseas agents, and government agencies (e.g., USDA, Customs).
• Classification: Apply accurate Harmonized System (HS) codes and ensure proper valuation of goods.
• Screening: Verify denied or restricted party lists for international clients and suppliers prior to document release.
• Record Keeping: Maintain meticulous, organized, and catalogued files for both audits and post-shipment proof.
• Issue Resolution: Troubleshoot documentation errors and immediately communicate with clients regarding shipment status or customs inspections.

Qualifications:

• Degree/Diploma in International Business, Logistics or a related field is preferred.
• 3+ years' Export documentation experience in the food trading industry processing export orders in temperature-controlled ocean containers
• English/Spanish a MUST, comfortable speaking and writing in both languages
• Sound knowledge of export documentation requirements in the trading and supply-chain processes
• Solid understanding of import customs requirements of meat products in the Caribbean, South and Central America
• Excellent attention to detail and high level of organization
• Capable to work well under pressure and meet tight deadlines
• Skillful identifying/managing risks and opportunities during the logistics process in order to ensure optimum results
• Ability to interact with all levels of the organization, external suppliers, and customers in a professional, objective manner
• Enjoy helping and interacting with other people; always friendly and courteous
• Excellent judgment and discretion in handling difficult situations
• Strong work ethics and a natural team player who helps others succeed