Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator Job Description

We are seeking a highly organized and proactive Project Coordinator to support project managers and field operations teams throughout the lifecycle of commercial and industrial construction projects. This position is ideal for someone with experience in project coordination, project management support, office management, construction administration, or a related role within the mechanical, HVAC, plumbing, construction, engineering, or architectural industry.

Responsibilities

• Support Project Managers with the planning, coordination, and execution of mechanical construction projects.
• Maintain project documentation including contracts, purchase orders, change orders, RFIs, submittals, permits, and project correspondence.
• Coordinate project schedules and track milestones to ensure deadlines are met.
• Schedule and facilitate project meetings, document meeting notes, and follow up on action items.
• Serve as a point of contact between internal teams, subcontractors, vendors, and customers.
• Assist with procurement activities, material tracking, and delivery coordination.
• Monitor project budgets, invoices, and job cost information to support accurate financial reporting.
• Track project progress and provide regular updates to project stakeholders.
• Maintain organized project files and ensure documentation is accurate and current.
• Assist with project closeout activities, including collection of warranties, as-builts, and final documentation.
• Support office operations and administrative functions as needed to ensure smooth project execution.

Essential Skills

• 2+ years of experience in Project Coordination, Project Management Support, Construction Administration, or Office Management.
• Experience working for a mechanical contractor, HVAC contractor, plumbing contractor, general contractor, engineering firm, architectural firm, or related construction organization is preferred.
• Strong understanding of construction project processes and documentation.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Excellent organizational skills and attention to detail.
• Strong communication and relationship-building abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with a proactive approach to problem-solving.

Additional Skills & Qualifications

• Experience with construction management software, ERP systems, or project management platforms is a plus.
• Mechanical, HVAC, plumbing, or commercial construction industry experience.
• Exposure to subcontractor management, project accounting, permitting, RFIs, submittals, and change orders.
• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, Architecture, or a related field is preferred.

Work Environment

This role is based in an office environment located in Nashville, TN, within the mechanical construction/contracting industry. The position requires a full-time commitment and involves interacting with various internal and external stakeholders to ensure project success.

Job Type & Location

This is a Contract to Hire position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $24.00 - $33.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Sep 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.