Auxiliary Services Office Manager

: Auxiliary Services Office Manager Dining Service Description JOB SUMMARY: The Auxiliary Services Office Manager will manage all aspects of the Dining Service Office in support of the student dining program, Catering and Summer Programs functions, payroll, accounts payable/receivable, purchasing support, and external client/parent liaison. Additionally, assist Book Mark Management with financial and administrative duties including general merchandise management. Employment Type: Full-time (12 months), Exempt (salaried), and Benefits-Eligible MAIN RESPONSIBILITIES: Dining Service - 60%

• Manage Student Dining Service Accounts:
  • Advise students re: meal plan balance and status
  • Add/Delete/Edit student meal plan accounts on One Card system
  • Communicate with parents in matters concerning meal plans
  • Process student special order requests - debit accounts
  • Coordinate with the Assistant Director on activities and deadlines related to New Student Registration - Meal Plans
• Administrative & Office Functions
  • Preparation of Bi-weekly Payroll
  • Supervise the Auxiliary Services Accounts Coordinator and preparation of A/P
  • Create a pleasant, professional atmosphere
  • Manage office equipment and office supplies needs
  • Update and maintain standard customer forms
  • Provide administrative assistance for the Associate Vice President, Auxiliary Services
• Assist Catering & Summer Programs
  • Schedule appointments
  • Manage Special Events/Sendout function sheets (EMS)
    • Enter data for upcoming events
    • Distribute, post, and update weekly function sheets
    • Collate and ensure completeness/accuracy of function sheets
    • Prepare billing/accounts receivable for Catering/Summer Programs groups and events (EMS)
    • Prepare appropriate signage for banquet rooms and special events
• Assist the Assistant Director of Dining Service, Operations with the onboarding of new employees

Book Mark - 40%

• Assist Book Mark Management with General Merchandise
  • Assist with merchandising and inventory plans
  • Assist with the maintenance of the merchandise markdown and returns schedule
  • Data entry: build purchase orders, and add new items to the Inventory Management System and Point of Sale
  • Participate in weekly opening and/or store closing procedures
  • Provides sales floor support as needed

General Responsibilities

• Maintain confidentiality in all matters concerning student data, customer contact data, and employee/personnel data
All other duties as assigned

Prerequisites MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent
• Prior experience in a large hospitality-focused work setting in a supervisory or administrative capacity
• Effective and professional oral and written communication skills
• Proficiency with Microsoft Office Suite products
• Proficient accounting skills
• Commitment to Customer Service
• Independent decision-making with the ability to work within a team and direct the work of others
• Ability to organize work effectively and efficiently to meet deadlines
• Flexibility to a changing work schedule depending upon academic calendar and special events/summer program needs

Application Procedures: To apply for this position, please continue the process on our website, to complete the online application and submit a resume and/or other supporting documents. Review of applications will begin immediately and continue until the position is filled. Anticipated start date January 2024. Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities. Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion. Gustavus offers competitive and comprehensive benefits which include:

• Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
• Workplace accommodations for physical or mental health concerns
• Onsite health services
• Free parking, exercise classes, and use of library and athletic facilities
• Paid parental leave
• Employer contribution to retirement savings plan (after one year of employment)
• Tuition scholarships for dependents
• Tuition benefit plan for employees and spouse
• 13 paid Holidays + generous PTO plan

Gustavus Adolphus College is one of the nations leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities. Contact Steve Kjellgren | View email address on us.edajobs.com | View phone number on us.edajobs.com Posted: Tue Nov 21, 2025 To apply, visit jeid-20da3f77d4ff9e47b6a1b15a722e709b