Closeout Coordinator

Job Description

Job Description

Stansell is seeking a talented Closeout Coordinator in the Odessa/Tampa region to join our team!

 

Stansell is a rapidly growing, WBE certified, general contractor specializing in commercial construction services across the Southeast United States. We focus on serving clients in the commercial market with emphasis on the following project types: restaurant dining and quick service food.

 

Responsibilities

Project Close-Out Coordination

• Oversee and manage the project closeout process for commercial construction projects, ensuring all deliverables are met and completed on time.
• Prepare, collect, and organize all project final lien waivers.
• Track outstanding final lien waivers from subcontractors and vendors; follow up to ensure timely submission.
• Coordinate with project managers and coordinators with client turnover packages and final deliverables.
• Meet internal and external close-out submission deadlines.
• Upload or manage documents within project management software (e.g., Procore, Levelset.)

 

Administrative & Support Duties

• Communicate professionally with clients, vendors, subcontractors, and internal staff.
• Provide general administrative office support as required.

 

Qualifications & Requirements:

Required

• Experience in construction administration, construction accounting, or general contracting operations.
• Proficiency with accounting software (Sage Inacct, Sage Paperless a plus)
• Strong organizational skills with attention to detail.
• Ability to manage multiple deadlines and work in a fast-paced environment.
• Excellent written and verbal communication skills.

 

Preferred

• Experience with project management platforms (Procore)
• Knowledge of lien waivers, billing formats (AIA), and construction documentation.
• Prior experience in bookkeeping within the construction industry.

 

Key Competencies

• Detail-oriented and thorough: Ensures accuracy in documents and financial entries.
• Time and task management: Able to prioritize multiple projects simultaneously.
• Problem-solving: Resolves discrepancies and drives deliverables to completion.
• Team collaboration: Works closely with PMs, coordinators and accounting.
• Professional communication: Clear, courteous communication with clients and subcontractors.

 

What We Offer:

At Stansell Construction, we provide our employees with:

• Competitive salary.
• Comprehensive Benefits: Medical, dental, vision, and 401(k) matching, monthly phone per diem, PTO.
• Charitable Opportunities: Our charitable committee organizes volunteer events yearly to give back to local communities.
• Fun Company Events: Team-building activities, social gatherings, and celebrations.
• Professional Development: Opportunities for training, mentorship, and career advancement.
• Strong Workplace Culture: A supportive and engaging environment that encourages collaboration, innovation, and continuous improvement.
• Wellness Program with gym membership.

 

Stansell is an equal opportunity employer and does not discriminate or allow discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state, or local law.

Company Description

Stansell is a WBE Certified general contractor specializing in commercial construction services across 21 licensed states. We focus on serving clients in the commercial market with emphasis on the following project types: restaurant dining and quick service food. As a customer service-focused company, we treat our customers like our partners, and we believe that their satisfaction comes first. We expect that all levels of the Stansell team obtain the same core values of respect, teamwork, commitment, and professionalism to ensure a quality experience for our clients, vendors, and subcontractors.

We are proud to offer our clients a wide range of services to best suit their needs. From minor remodels to ground up construction and everything in between, we have the capability, talent, and relationships to make it happen. We work with architects, municipalities, external construction managers, client vendors, trade partners, and communities to deliver a quality and on-time project to you. Our services begin at the bidding stage and run until the end of our 1 year guaranteed warranty period.

Company Description

Stansell is a WBE Certified general contractor specializing in commercial construction services across 21 licensed states. We focus on serving clients in the commercial market with emphasis on the following project types: restaurant dining and quick service food. As a customer service-focused company, we treat our customers like our partners, and we believe that their satisfaction comes first. We expect that all levels of the Stansell team obtain the same core values of respect, teamwork, commitment, and professionalism to ensure a quality experience for our clients, vendors, and subcontractors.\r\n\r\nWe are proud to offer our clients a wide range of services to best suit their needs. From minor remodels to ground up construction and everything in between, we have the capability, talent, and relationships to make it happen. We work with architects, municipalities, external construction managers, client vendors, trade partners, and communities to deliver a quality and on-time project to you. Our services begin at the bidding stage and run until the end of our 1 year guaranteed warranty period.