Materials & Operations Specialist

The Materials & Operations Specialist supports the Donor Recruitment department with operational, logistics, and inventory tasks. This role manages blood drive materials, coordinates incentive inventory and distribution, supports drive readiness, and ensures efficient workroom operations to facilitate donor recruitment activities across the organization’s service region. Just for You Free Parking Career advancement opportunities Competitive compensation and benefits package Engaging opportunity to save lives Tips to Thrive in Our Culture Embody core values of commitment, integrity, and respect Create experiences that inspire others to save lives each day Do it right, make connections, and create desired experiences Comply with all policies and report violations promptly Essential Responsibilities Inventory Management & Materials Support (35%) Maintain inventory levels of donor recruitment materials, forms, promotional items, supplies, and blood drive resources. Receive, inspect, organize, stock, and distribute materials and supplies in accordance with departmental procedures. Manage inventory tracking systems, including the RISO Inventory application and Recruiter Store, ensuring timely fulfillment. Reconcile returned promotional and incentive items and maintain accurate records. Monitor inventory levels and communicate replenishment needs to management. Maintain established service levels and fulfill material requests within departmental timelines. Logistics & Distribution Coordination (30%) Coordinate incoming and outgoing departmental mail, including shipment of blood drive materials and donor correspondence. Schedule and coordinate pickups and deliveries with vendors and stakeholders for incentive and material distribution. Prepare and package materials, promotional items, signage, apparel, and other resources for shipment or delivery. Provide day‑of blood drive material support and delivery assistance as needed. Ensure transported materials comply with applicable policies and procedures. Serve as backup support for fulfillment and mailing of donor incentive items and correspondence. Operational Support & Process Improvement (25%) Support initiatives to improve operational efficiency, customer service, and drive support processes. Maintain organized, safe, and efficient workroom operations. Stock and organize supplies after deliveries and maintain orderly storage areas. Assist with preparation and distribution of donor care packages and other support materials. Review workroom processes and recommend improvements that enhance safety and service delivery. Compliance and Safety (10%) Maintain compliance with organizational policies, safety requirements, vehicle use standards, and applicable procedures. Complete required documentation accurately and timely. Support audits, inventory reviews, and reporting activities. Promote a safe work environment by identifying and reporting hazards. Comply with vehicle‑use, driving safety, and loss‑control policies. Handle materials and donor‑related items according to procedures and quality standards. Required Qualifications Education High school diploma or GED required. Experience At least two years of administrative, clerical, logistics, inventory management, operations support, or related experience. Experience maintaining inventory records, coordinating supplies, or supporting operational processes. Experience using Microsoft Office (Word, Excel, Outlook). Ability to organize work, manage multiple priorities, and maintain accurate records. Experience working independently and collaboratively in a fast‑paced environment. Certifications / Licenses Valid driver’s license and acceptable driving record. Preferred Qualifications Experience in healthcare, nonprofit, blood banking, donor recruitment, distribution, or supply chain environments. Experience using inventory management, CRM, or database systems. Experience coordinating vendor deliveries or logistics activities. Advanced proficiency with Microsoft Excel. Physical Demands Frequently operate computers, phones, printers, scanners, and other office equipment. Frequently move throughout office, storage, warehouse, and event support areas. Regularly handle, move, organize, and transport materials, supplies, boxes, and promotional items. Occasionally move items weighing up to 25 pounds independently and heavier items using team‑lift procedures or equipment. Communicate effectively in person, by telephone, and electronically. Visually inspect inventory, labels, documentation, and materials. Work Environment Work performed primarily in a warehouse, storage, and operational support environment. Occasional travel to donor centers, blood drives, vendor locations, or other facilities may be required. Noisy level is low to moderate depending on location and activities. Travel Local travel within the service area may be required. Occasional use of a personal or company vehicle for material delivery, inventory support, or operational activities may be required. Frequent local driving to support deliveries, inventory management, and operational activities. Schedule Full‑time position with a standard work schedule. Occasional overtime, early morning, evening, weekend, or holiday work may be required. Regular and reliable attendance is essential to the position.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Gulf Coast Blood is an Equal Employment Opportunity Employer. Qualified applicants for positions are considered without regard to race/ethnicity, color, religion, national origin, age, pregnancy, sex, sexual orientation, gender identity, transgender status, military status, protected veteran status, disability status, genetic testing results, or any other basis or characteristic prohibited by applicable law, statute, regulation or Executive Order. #J-18808-Ljbffr Gulf Coast Blood