Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Answer phones, greet public, assists parents & providers and staff as needed. Maintains neat and professional environment in the reception area. Schedules appointments, make appointment reminder calls and answers inquiries. Writes, types or enters information into computer to prepare correspondence, reports, statements, receipts, memos or other documents. Maintains confidentiality regarding all client/provider data. Receives, records and confirms deposit of walk-in parent fee payments. Acts as Safety Coordinator for the Agency. Arranges for equipment and facility repairs. Orders office supplies and maintains inventory. May occasionally make travel arrangements for Agency staff. Responsible for taking monthly staff meeting minutes. Picks up & routes daily incoming mail. Stamps and sorts daily outgoing mail. Responsible for monitoring postage meter usage. Prepares breakdown by program as necessary. Prepares monthly breakdown of copier usage by program for billing and allocation. Maintains electronic DNCCC & AP calendars. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or six to nine months related experience and/or training; or equivalent combination of education and experience. KNOWLEDGE AND ABILITIESProfessional phone skills and the ability to effectively deal with the public.Ability to read and comprehend routine instructions, correspondence, and memos. Ability to write simple correspondence.Ability to effectively present information in one-on-one and small group situations to clients, and other employees of the organization.Bilingual skills helpful.Business arithmetic, including decimals and percentages. Ability to apply commonsense understanding to carry out written or oral instructions.California drivers license, valid automobile insurance and use of vehicle for work.Knowledge of PCs, including Microsoft Office and Excel software.Basic typing skills.Clerical skills a must.Ability to interact with a variety of people from different cultures and socio-economic backgrounds.Ability to establish and maintain effective working relationships with fellow employees, outside agencies and the general public.Uses knowledge of community resources to meet the needs of families and providers.Ability to prioritize work to meet deadlines. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. Generally good working conditions with little or no exposure to extremes in noise, temperature or health hazards. The Del Norte Child Care Council is an Equal Opportunity Employer. Note: This is intended as a general descriptive recruitment guide and is subject to change.It does not constitute either an expressed or implied contract.
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