Legal Secretary Assistant

Job Description

Company Description PEABODY & BUCCINI LLP is a Southern California-based civil litigation firm representing healthcare providers in the defense of healthcare related claims as well as injured parties in general negligence lawsuits and those with general business contractual issues. With over 50 years dedicated to civil litigation, our lawyers utilize cost effective strategies to advocate for our clients to achieve optimal success, both in and out of the courtroom.

Representative clients include large hospital chains, the largest medical insurers in the United States, mutual insurance companies, medical trusts, medical groups, government entities, individual physicians, healthcare providers and other injured individuals. Cases are accepted throughout California.

Role Description The Legal Secretary Assistant will provide administrative and clerical support to attorneys and legal staff in a fast-paced litigation environment. Day-to-day responsibilities include preparing and formatting legal documents, maintaining case files, managing calendars and deadlines, and coordinating court filings and service of documents. The role also involves handling phone calls, correspondence, and scheduling, as well as assisting with client communication and basic research tasks as needed. This is a full-time role based in Encinitas, CA, with a combination of in-office work and potential for some work from home. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Qualifications

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• Knowledge of Law and experience supporting Legal Assistants or attorneys in a law firm or legal environment.
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• Proficiency in Legal Document Preparation, including drafting, formatting, proofreading, and filing pleadings and other legal documents.
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• Strong Clerical Skills, including typing, data entry, file management, calendar management, and organization.
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• Effective Communication skills, both written and verbal, with the ability to interact professionally with clients, courts, and colleagues.
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• Familiarity with legal practice management software, document management systems, and standard office applications (e.g., Word, Outlook, Excel).
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• Ability to work independently and as part of a team, handle confidential information, and meet deadlines in a dynamic environment.
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• Prior experience in civil litigation preferred.
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• High school diploma or equivalent required; additional legal secretary or paralegal coursework or certification is beneficial.
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