Administrative Specialist II - Auditor

Administrative Specialist II

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of duties include answering incoming calls, greeting visitors and answering inquiries related to the county or specific department, and directing visitors to the correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Receives and prepares purchase requisitions; approves purchases within authorized spending limits or obtains supervisor's signature; matches purchase requisitions with invoices for goods received and forwards to accounts payable personnel. Monitors and maintains electronic calendar to coordinate time off and training/travel for County Auditor and staff and communicates with management. Leads in development and maintenance of filing and organizing County Auditor's Office general filing records in electronic format. Responsible for working with managers to ensure County Auditor staff accurately submits all timesheets within payroll deadlines. Coordinates all training and travel requests, ensures requests have been approved by management and are within County policy, request is within budget, makes reservations, processes registration and other payments made in advance, and follows up to ensure vouchers are submitted timely. Monitors, maintains and makes recommendations to the County Auditor operating budget. Leads in coordinating efforts and making recommendations to improve staff moral in the County Auditor's Office. Performs other related duties as required.

Minimum qualifications include a high school diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Supplemental information includes details on employee benefits offered by Denton County, including health plans, retirement benefits, and Family Medical Leave Act (FMLA) eligibility. Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.