Catering Administrative Coordinator

: Department UNT-Catering-163730 Job Location Denton Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information For more information on retirement plan options, please visit . Salary Information Commensurate with Experience Department Summary Why work for UNT Dining? Our employees explain.-YouTube It's About the Food. As the largest self-supported food service department in North Texas, UNT Dining Services offers 5 Dining Halls, 20+ retail venues, an upscale dining restaurant, a hydroponic garden, a central scratch bakery, and catering service—all led by professionally-trained chefs and hospitality experts. UNT is recognized as a national leader in university dining due to the department's innovative, trendsetting approach to food service and award-winning culinary talent. UNT operates Mean Greens Café, the nation's first 100% vegan collegiate Dining Hall, and Kitchen West, Texas' first and only university Dining Hall Certified Free From™ the Big 8 Food Allergens and Gluten Kitchens with Confidence. In early 2021, UNT opened its first standalone Dining Hall, Eagle Landing, inspired by urban food halls and home to seven unique restaurant concepts, all available for a single Meal Plan swipe. UNT was named No. 2 in the nation as a college with the best food by Delish.com and is also the recipient of the prestigious Loyal E. Horton Award and Vegan Recipe Award from the National Association of College and University Food Services. As a founding member of the Menus of Change University Research Collaborative, UNT contributes to groundbreaking research on plant-forward diets, food waste reduction, and consumer food choices while accelerating the implementation of the Menus of Change Principles of Healthy, Sustainable Menus. Position Overview To advance the mission of the University of North Texas through Food Service. Specifically, the role is to ensure that our customers are able to place appropriate food orders through our Catertrax system and to provide maximum assistance in collabration with the Union Food Service Director, Director Operations and Executive Chef when placing custom orders keeping their budget, needs and goal of the event in mind Additional Posting Details Minimum Qualifications Bachelor's Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience. Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications Required License / Registration / Certification Work Schedule Hours Vary Driving University Vehicle Yes Security Sensitive This is a security sensitive position. EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title Administrative Coordinator Physical Requirements Carrying, Cleaning, Climbing, Crawling, Driving, Kneeling, Lifting up to 50 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate Job Duties o Ensure each event is properly entered into the Catertrax System o Gather all pertinent details for each event by understanding different types of events such as Breakfast, Lunches, Coffee Breaks, Cook Outs, Deliveries and Social events and their F&B needs. o Be able to ask relevant questions ie. budgetary restrictions, and understanding of the type of event for which food is needed and the desired outcome of the event. o Have knowledge of the food cost and product availbility in order to assist customers. o Be able to understand the menu and actively recommend food and beverage with the help of peers in accordance with department's policies and guidelines. Assist event planners in menu planning. o Take ownership in educating and upholding all Verde policies. o Know other elements needed for the event ie. tables, linens, centerpieces, time line of the event and availibility of the space where the event is held. Electrical outlets, covered space for the buffets and source of water for cook out events etc. o Deveop a plan to forecast and gather information on all repeat and re-occuring events to stay ahead in planning, by reaching out to pertinent meeting planner. o Answer all event enquiries within 24 hours. o Partipate in thrice weekly BEO meetings o Be able to generate accurate BEO's based on the information gathered. o Know all all areas of production and product delivery in order to meet customer needs. o Communicate changes to all operating departments in a timely manner o Know and maintain good relations with all event planners in variour departments of the University. o Solicit feeback as to the success of each event serviced. o Maintain client files with all relevant information such as menu, budget and no of guest served etc. for their future event. o Complete other tasks as assigned in a timely manner. o Mentor, train and monitor office support person to maximize productvity. Posting Detail Information Posting Number S7499P Position End Date (if temporary) Special Instructions to Applicants