Executive Administrator

Executive Administrator

The Executive Administrator provides confidential, high-level administrative and governance support. This position serves as a key administrative resource for the Risk Management and Governance function, the Board of Directors, Board Committees, management committees, and other executives as directed. This position requires a high degree of accuracy, discretion, follow-through, and ability to manage multiple deadline-driven responsibilities involving confidential and sensitive information.

Executive Administrator Job Responsibilities:

Governance, Reporting, and Executive Support –

• Provides administrative and reporting support by preparing and distributing governance materials, coordinating organization-wide reporting packages, and performing data analysis to support quarterly and management reporting requirements. Reporting, maintaining meeting records and corporate files, and ensuring all documentation is accurately organized, filed and submitted for review and release.

Compliance Tracking, Filings, and Audit Support –

• Supports compliance and governance activities by tracking and managing tasks within the compliance management system, coordinating regulatory and corporate filings, monitoring deadlines, and facilitating document requests and information exchanges with auditors, examiners, vendors, and internal stakeholders to ensure timely and accurate completion of compliance-related requirements.

Policy, Procedure, and Corporate Records Administration –

• Manages the full lifecycle of organizational policies and procedures by coordinating scheduled reviews and revisions, republishing approved updates while ensuring accurate maintenance of the procedure library and compliance with governance and records retention requirements.

Calendar, Communication, Travel, and Event Coordination –

• Manages executive scheduling and communications. Plans and coordinates meetings, Board activities, and credit union events, including related logistics and required arrangements. Provides support for external commitments by attending events as needed, which may include weekends, and coordinating travel, registrations, and accommodations for leadership and Board members. Reconciles expense reports and credit card statement.

Executive Administrator Experience:

• Two to Five years of similar or related experience, including experience in an administrative, executive support, governance, compliance, or financial institution environment
• Prior administrative experience within a financial institution preferred
• Must be proficient in Microsoft Office, including Word, Excel, PowerPoint, Teams, Outlook, as well as Adobe Acrobat

Executive Administrator Education:

• A two-year college degree or completion of a specialized course of study at a business or trade school requiring approximately 64 credit hours is preferred. Equivalent experience may be considered

Executive Administrator Schedule:

• Exempt
• Hybrid after introductory period

Great Benefits Package!