Accounting Assistant
Sunstall Inc
PositionSummary CrockettFacilitiesServicesisseekingadependable,organized,anddetail-oriented AccountingAssistant tosupporttheday-to-dayfunctionsoftheAccountingDepartment. Thisisanentry-levelpositionidealforsomeonewhoiscomfortableworkingwithnumbers,hasstrongorganizationalskills,andisinterestedindevelopingacareerinaccounting.TheAccountingAssistantwillprovidesupportinaccountspayable,accountsreceivable,billing,collections,vendorcompliance,andgeneralaccountingadministration. Trainingwillbeprovidedoncompany-specificsystemsandprocesses. KeyResponsibilities AccountsPayable&VendorSupport Prepareandreconcilevendoraccountspayablestatements. Researchmissinginvoices,credits,anddiscrepanciesidentifiedduringvendorstatementreconciliations. Assistwithvendorsetupandmaintainaccuratevendorinformation. Completevendorcreditapplicationsandotherrequestedvendordocumentation. Trackandmaintain CertificatesofInsurance(COI) forvendorsandsubcontractors. MonitorCOIexpirationdatesandrequestupdatedcertificatesasneeded. Reviewreceivedcertificatesforrequiredinformationandfollowuponmissingorincompletedocumentation. Maintainaccurateandorganizedvendorrecordsandsupportingdocumentation. AssisttheAccountsPayablefunctionwithadditionaladministrativetasksasneeded. AccountsReceivable,Billing&CustomerSupport Assistwith Time&Materials(T&M)billing ,includinggatheringandreviewingsupportingdocumentation. Verifyrequiredbackupanddocumentationareavailablebeforeinvoicesareprocessed. Assistwithresearchingandresolvingmissingbillinginformation. Prepareandsendmonthlycustomerstatements. Assistwith ClaraCollectionsescalations ,includingresearchingandupdatingcustomercontactinformation. Maintainaccuratecustomerbillingandaccountspayablecontactinformation. Assistwithbasiccustomeraccountresearchandcollections-relatedadministrativetasks. Completecustomersetuprequestsandensurerequiredinformationanddocumentationarereceived. Gatherbilling,tax,credit,andcontactinformationrequiredfornewcustomeraccounts. Enterandmaintainaccuratecustomerinformationincompanysystems. AssisttheAccountsReceivablefunctionwithadditionaladministrativetasksasneeded. GeneralAccounting&AdministrativeSupport Maintainorganizedelectronicandphysicalaccountingfilingsystems. Scan,file,andretrieveaccountingdocumentationasneeded. Maintainaccuratesupportingdocumentationforaccountingtransactions. Assistwithaccountingprojectsandotherresponsibilitiesasknowledgeandexperiencedevelop. ProvidegeneraladministrativesupporttotheAccountingDepartment. Qualifications Highschooldiplomaorequivalentrequired. Associatedegree,accountingcoursework,orbusiness-relatededucationpreferredbutnotrequired. Prioroffice,administrative,customerservice,oraccountingexperiencehelpfulbutnotrequired. BasicproficiencywithMicrosoftExcel,Outlook,andotherMicrosoftOfficeapplications. Comfortablelearningaccountingandbusinesssoftware. Strongattentiontodetailandaccuracy. Strongorganizationalandtime-managementskills. Abilitytomanagemultipleresponsibilitiesandmeetdeadlines. Strongwrittenandverbalcommunicationskills. Abilitytofollowestablishedprocessesandprocedures. Abilitytoworkindependentlyandcollaboratewithemployeesacrossmultipledepartments. Willingnesstoaskquestions,learnnewprocesses,andtakeonadditionalresponsibilities. KeyAttributesforSuccess Organized: Abletomanagemultipletasks,documents,andfollow-upitemswhilemeetingdeadlines. Detail-Oriented: Ensuresinformation,documentation,anddataentryarecompleteandaccurate. Accountable: Takesownershipofassignedresponsibilitiesandfollowstasksthroughtocompletion. Dependable: Consistentlycompletesassignedworkandcommunicateswhenassistanceoradditionalinformationisneeded. Professional: Communicateseffectivelywithvendors,customers,andcoworkers. WillingtoLearn: Demonstratesaninterestindevelopingaccountingknowledgeandtakingonadditionalresponsibilities. GrowthOpportunity TheAccountingAssistantwillgainhands-onexposuretoboth AccountsPayableandAccountsReceivable ,providingastrongfoundationforcontinueddevelopmentwithintheAccountingDepartment. Asproficiencyandaccountingknowledgedevelop,theemployeemaytakeonadditionalresponsibilitiessuchas: Vendorinvoiceprocessing Customerbilling Cashapplication Accountreconciliations Collectionssupport Month-endclosesupport Othergeneralaccountingfunctions #J-18808-Ljbffr
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