Front Desk Administrative Assistant

Front Desk Administrative Assistant Location: Tampa, FL We're seeking a highly organized, energetic, and customer-focused Front Desk Administrative Assistant to join our team in Tampa. This is more than a traditional receptionist role. You'll be a key part of the office experience, serving as the first point of contact for employees, visitors, and business partners while helping create a welcoming, organized, and productive workplace. If you enjoy interacting with people, coordinating events, solving problems, and keeping operations running smoothly, we'd love to hear from you. What You'll Do As the hub of our busy office, you'll play an important role in supporting daily operations and ensuring a seamless experience for employees and guests. Front Desk & Office Support + Serve as the first point of contact for visitors, employees, vendors, and guests. + Create a professional, welcoming experience for everyone entering the office. + Manage visitor check-in procedures and front-office communications. + Receive deliveries and assist with vendor and guest access needs. Meeting & Event Coordination + Coordinate conference rooms, meetings, and office events. + Assist with scheduling, room setup, catering, and event logistics. + Ensure meeting spaces are fully prepared and presentation-ready. + Support employee engagement activities, celebrations, and special events. Administrative Operations + Maintain records, documentation, and organizational systems. + Assist with purchasing, shipping, inventory management, and expense tracking. + Support office processes and help maintain accurate administrative information. + Work closely with leadership, facilities teams, and external vendors. Office Experience & Readiness + Help maintain a clean, organized, and professional office environment. + Ensure conference rooms, break areas, and shared spaces are stocked and ready for use. + Support office safety and compliance initiatives. + Identify opportunities to improve workplace efficiency and employee experience. What We're Looking ForRequired Qualifications + 1-3 years of administrative, receptionist, office support, or operations experience (internships and relevant part-time experience considered). + Strong organizational and multitasking abilities. + Excellent written and verbal communication skills. + Proficiency with Microsoft Office, including Outlook, Word, and basic Excel. + Ability to handle confidential information with professionalism and discretion. + Customer-focused mindset with a positive, solution-oriented attitude. Preferred Qualifications + Associate degree or a combination of education and relevant experience. + Experience working in a professional, fast-paced office environment. + Experience coordinating meetings, events, or office operations. + Familiarity with Microsoft Teams, SharePoint, and document management systems. + Strong attention to detail and willingness to learn and grow. Why Join Us? + Opportunity to be a key contributor in a dynamic, professional office environment. + Exposure to office operations, event coordination, and business leadership. + Collaborative and supportive team culture. + Professional development and career growth opportunities. + Chance to make a visible impact on the employee and guest experience every day. Ideal Candidate You are someone who enjoys helping people, takes pride in staying organized, thrives in a fast-paced environment, and isn't afraid to take initiative. You're proactive, dependable, and passionate about creating positive experiences for others. Ready to be the welcoming face and operational backbone of our Tampa office? Apply today. Job Type & Location This is a Contract to Hire position based out of Tampa, FL. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tampa,FL. Application Deadline This position is anticipated to close on Aug 17, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.