Legal Support Specialist - Litigation

Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation team as Legal Support Specialist located in our Austin office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Austin office, on an onsite basis with an option to work remotely one day a week.

Position Summary:

The Legal Support Specialist provides advanced administrative support to attorneys engaged in complex litigation matters. This role requires expertise in litigation procedures, document management, and case preparation from onset through post-trial. Extensive experience in litigation support and proficiency with relevant software are essential. This candidate should be flexible to work overtime as needed.

Key Responsibilities:

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information.
• Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation.
• Manages and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff.
• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.
• Conducts research and utilizes legal technology tools for e-discovery and case management.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Drafts general correspondence, memoranda, and reports from various sources, such as handwritten notes and dictation, ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods.
• Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys' calendars and due dates.
• Establishes and maintains organized filing systems and records in both physical and electronic formats.
• Enters attorneys' billable time and submits to accounting by monthly deadlines.
• Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings.
• Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel.
• Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned.

Qualifications:

Skills & Competencies:

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence.
• Ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
• Strong attention to detail; established organizational, analytical and critical thinking skills, and ability to manage time effectively.
• Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team.
• Ability to work under pressure to meet strict deadlines.
• High degree of professionalism and discretion in handling confidential information.

Education & Prior Experience:

• Bachelor's Degree or equivalent experience preferred.
• 5+ years of litigation experience, preferably in commercial litigation.
• Strong knowledge of banking/finance, real estate, and M&A is a plus.
• Established understanding of litigation laws as they relate to individuals, partnerships, and corporations.
• Experience managing large-scale document reviews and productions.
• Proficiency with rules for court document filings.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.