Healthcare Receptionist Administrative Assistant

If you are looking for a great place to work, a place where everyone is treated as an individual with care and respect, then JOIN the Bethany of the Northwest team!

Bethany of the Northwest is a continuing care ministry, faith based, non-profit company, dedicated to enhancing the quality and dignity of life of those who we serve, out of love for God and neighbor.

At Bethany of the Northwest, we genuinely believe in what we do, that taking care of our employees ensures that we can provide supportive care and nursing services to people of all backgrounds in our four Everett locations. We provide skilled and sub-acute nursing, assisted living and home health services designed to meet the physical, spiritual, social and psychological needs of elderly and disabled persons, many of which are vulnerable, low-income senior citizens that rely on Medicare/Medicaid for housing, food and medical services.

We are seeking a full time receptionist/Administration Assistant to work in our facility at Everett Transitional Care Services on Pacific Avenue in downtown Everett.

Schedule : Monday to Friday 8am to 4.30pm

Pay Range : $22-26 per hour DOE

Benefits available:

• Medical, Dental, Vision insurance
• Life Insurance and short-term disability coverage
• 403b and 403b matching.
• EAP Employee assistance program
• Low staffing ratios
• Local commute
• Flexible spending account
• Paid Sick leave
• Paid time off
• 7 Paid holidays plus one personal of your choice
• Longevity bonuses
• Referral program
• Tuition reimbursement
• The Perks at Work program employee discounts

Come join our team, you will be glad you did!

The Receptionist/Administrative Assistant facilitates the efficient operation by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Receptionist -
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
• Admission Packets and Tours for potential residents and their families
• Attendance Awards - Tracking, drawings management
• Maintains filing systems as assigned.
• Tracking of employee mandatory training and continuing education credits
• Notary Public - Obtains and maintain Notary certification
• Recruitment - Works with HR to work in all aspects of recruiting, including job posting, attending job fairs, interview scheduling, etc.
• Resident Surveys
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• High School diploma or equivalent require
  • Associate's degree preferred
• Three to five years of experience in an administrative role.
• Ability to read, write and communicate in English is required

Bethany of the Northwest is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.