Project Compliance Analyst

JOB SUMMARY:

Under the direction of the Reporting Manager and day-to-day direction from the Project Compliance Lead, this position is responsible for establishing new projects, jobs and contracts in our JD Edwards (JDE) ERP system.

ESSENTIAL FUNCTIONS:

• Responsible for creating & maintain address records in JDE
• Maintain address records and job master data in JDE
• Maintain and update as needed the use of "Who's Who" contact distribution lists for different ACCO departments, i.e., general accounting e-mails, individual customer accounting e-mails, customer PMs, ACCO PMs, etc.
• Create & Validate Billing "Contracts/Activities" Data in JDE
• Correct and resolve issues pertaining to our Bid Tracer software used by Project Managers to set up new jobs/bids
• Coordinate with ACCO Contracts Department to confirm information supplied is consistently up to date in JDE
• Proactively communicate updates in information that may impact other departments
• Coordinate with Sales Personnel to refine new process and information sharing/handling and data entry into JDE
• Establish markers and solutions to red flags, pitfalls, frequent traps, and persistent misinformation across all ACCO departments.
• Confirm and coordinate new or unusual processes with customers involving:
• Specialty Forms
• Use of Portals
• Billing Deadlines
• Signature requirements (Officer only, wet only, notary required)
• Stored Materials
• Properly link category codes on the job master to notify Purchasing Department accordingly
• Determine if there will be any coordination or info/data sharing with Payroll for new job numbers created
• Refine the use of "Who's Who" contact person distribution lists for different ACCO departments, i.e., general accounting e-mails, individual customer accounting e-mails, customer PMs, ACCO PMs, etc.
• Create checklists for departments who need a more detailed/defined roadmap for problem areas.
• Help in further development and streamlining of our process of establishing new projects into JDE.
• Problem solve to find solutions that will suit both our internal customers (Project Managers) as well as our outside customers.
• Strive for maximum quality of our Master Data and ensure that it is entered with a very high rate of accuracy as well as intuitive questioning of items that do not seem correct or are missing.
• Other tasks and duties as assigned by supervisor and/or ACCO management.

EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent
• 2-3 years of accounting experience
• Associates or bachelor's degree in business or related field, preferred
• Detail oriented
• Must maintain 99.9% accuracy in all data entry
• Must be able to take direction/ supervision and work cooperatively with others.
• Ability to use computer and related software programs to accomplish assigned task (SAP, MS Word, Excel, Power Point
• Must have excellent communication and customer service skills

ACCO COMPETENCIES:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level / position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Likeability: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

PHYSICAL REQUIREMENTS:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• The auditory/hearing abilities required by the job include ability to hear customers calling by telephone.
• While performing the duties of this Job, the employee is regularly required to sit for prolonged periods, stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• This individual must be a responsible person and regular attendance is required.

HOURS:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.