Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a motor freight forwarding organization in Tampa, Florida in a contract capacity with the potential for a permanent role. This role supports accurate invoicing, timely payment application, and account follow-up while helping maintain the integrity of customer records and revenue reporting. The ideal candidate brings strong accounts receivable experience, works well in a fast-moving office environment, and communicates effectively with both customers and internal teams.

Responsibilities:
• Process incoming payments, apply them to customer accounts, and ensure transaction records are accurate and complete.
• Maintain customer account details by updating billing information, contact changes, and other account-related records.
• Prepare account status updates and aging information to support internal reporting needs and collection efforts.
• Investigate payment issues, short pays, and overdue balances in partnership with accounting leadership and operational teams.
• Work with managers across departments to review and reconcile receivable balances on a recurring basis.
• Support the preparation of customer invoices and monthly billing activity using general ledger information.
• Assist with month-end revenue reconciliations and help verify the accuracy of financial records.
• Organize and retrieve accounts receivable documentation, including payment support and customer files, as needed.
• Communicate account updates or changes to the appropriate internal stakeholders and provide general administrative support for receivables activities.• Minimum of 5 years of experience in accounts receivable, billing, collections, or a closely related accounting function.
• High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Accounting is preferred.
• Proficiency with Microsoft Office applications and accounting software; QuickBooks Enterprise experience is strongly preferred.
• Working knowledge of payment posting, billing processes, collections follow-up, and aging report review.
• Strong written and verbal communication skills with the ability to interact professionally with customers and colleagues.
• Excellent organizational skills and close attention to detail in handling financial records and documentation.
• Ability to manage priorities independently and perform effectively in a fast-paced office setting.
• Comfort using standard office equipment, including computers, calculators, and copiers.