Project Administrator

Project Administrator

Founded in 2010, Centric has grown into one of the most recognized general contractors in Kansas City and is active in its business, civic, and philanthropic communities. The company serves the workplace, retail, healthcare, institutional, industrial, hospitality, multi-family, and single-family residential markets, and has grown to 165 associates and $230 million in revenue from its home in Kansas City's Crossroads Arts District. Most importantly, Centric prides itself on helping make Kansas City a cooler place to live, work, and play by building our city and its stories...from the ground up.

Position Objective

The Project Administrator provides critical accounting and administrative support to our project management team, ensuring efficient project operations and maintaining compliance with industry regulations and Centric policies. The Project Administrator collects, processes, inputs, organizes, and files documentation from internal and external stakeholders to execute a successful project.

Essential Job Functions

• Set up initial budget entry and project maintenance in ComputerEase and Procore
• Issue, track, and collect subcontractor contracts and purchase agreements
• Utilize AIA Software to finalize client contracts
• Review in detail the subcontractor's AIA pay application, including the cover page, SOV, and materialmen list
• Request proper subcontractor insurance certificates
• Monitor the adherence to contract requirements and work with subcontractors to resolve issues quickly
• Communicate daily with subcontractors about pay application requirements, restrictions, and revisions
• Assist the project team with creating and submitting owner billings
• Invoice entry, routing, and review of approved/rejected accounts payable invoices
• Issue payments to subcontractors; track and collect required payment documents
• Collect, track, and enter subcontractor change orders into Procore and ComputerEase
• Enter pay applications into accounting software and route them to the appropriate project team for review and approval
• Communicate with project teams on the status of subcontract modifications and executed documents
• Maintain vendor profiles in the project management and accounting systems, including W9 certificates
• Research and assist with subcontractor and vendor issues
• Reconcile vendor statements
• Assist the project team with requesting, reviewing, and compiling closeout documents
• Review, enter, and perform weekly check runs of non-contractual invoices
• General scanning and filing
• Performs other miscellaneous tasks or assignments as necessary for project success

Qualifications and Requirements

Basic Qualifications

• Minimum of 2 years of accounts payable experience, preferably within the construction industry
• Ability to work in an open office environment
• Proficient in navigating Gmail, Word, Excel, and document management systems
• Experience with ComputerEase and Procore software preferred
• General knowledge and understanding of construction documents are required

Knowledge, Skills, and Abilities

• Demonstrates strong organizational skills and the ability to prioritize tasks on multiple projects simultaneously
• Keen attention to detail to ensure clients receive the correct information and documentation
• Ability to read owner contracts and extract pertinent information
• Familiar with prevailing wage, certified payroll, and workforce reporting
• Working knowledge of AIA required documentation and progress billing
• Clear understanding of lien waivers for subcontractors and clients
• Demonstrates a strong initiative and can accomplish tasks with minimal manager supervision
• Utilizes a professional and engaging demeanor with coworkers, external partners, and clients
• Shows excellent communication skills, both in writing and face-to-face, including using a phone in an open office
• Maintains composure and professionalism in difficult situations and effectively resolves conflicts without escalating tension
• Embraces technology and can use it in ways that improve the experience of Centric associates and clients

Superior Benefits Package

• Unlimited PTO
• 100% Employee-owned!
• One-month sabbatical after seven years of continuous service
• Affordable, quality medical, dental, and vision insurance
• HSA with company match
• Company-paid life and disability insurance
• Company provided laptop and cell phone
• 401k plan with company contributions
• 529e college savings plan with company contributions
• Tuition reimbursement
• Student loan repayment assistance

Centric is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.