Purchasing Agent

Purchasing Agent

Monitors and processes purchase orders to support drop shipments, EDI orders, and intercompany orders. Supports on time deliveries for products via the purchase order confirmation process as well as expediting overdue purchase orders. Assists Project Managers with maintaining product related information in PBS and/or NAV. Handles defective returns and truck deliveries. Assists the Purchasing Manager with all reporting needs and training of new Purchasing Coordinators

Your tasks:

• Processes drop shipments and handling Customer Service inquiries regarding lead times and ETA
• Processes and expedites all Intercompany orders
• Confirms Purchase Orders
• Assists Buyers/Project Managers in expediting purchase orders and maintaining correct ETAs in PBS and/or NAV.
• Handles all defective returns and ensuring credits are received in a timely fashion.
• Coordinates truck dates for deliveries
• Coordinates with the appropriate department(s) and/or person(s) to ensure customer requests and/or needs are met
• Manages and maintains the backlog/backorder report to send out to all team members to complete and report back.
• Assist with training new Purchasing Coordinators to be an effective team member.
• Assist with developing purchasing policies and procedures.
• Assist with vendor management and collecting paperwork for vendor set-ups.
• Assist purchasing manager with past due invoice issues to provide a resolution to all internal Accounts Payable Team.
• Reliable attendance is a must
• Other duties as assigned

Requirements:

KNOWLEDGE, SKILLS AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Production and Processing — Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
• Basic Language Skills - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.
• Basic Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Basic Reasoning Skills - Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Computer Skills – MS Word, MS Excel, PBS
• EDUCATION and/or EXPERIENCE Associates Degree or Bachelor's Degree in a related field or 4 years of experience. Or any combination of experience and education.
• SUPERVISORY RESPONSIBILITIES Does not supervise staff

What we offer you:

Comprehensive benefits package (Health, Vision, Dental, and More) starting day 1 Free life insurance 401k match up to 4% Paid time off and 11 holidays.