Front Desk Coordinator

A bit about us:

We are a well-established organization looking for a dependable Front Desk Coordinator to support front-office operations and serve as a professional first point of contact for visitors, employees, vendors, and customers. This role is ideal for someone who is organized, friendly, focused, and comfortable representing the office with professionalism, maturity, and strong communication.

The Front Desk Coordinator will be working on-site Monday through Friday from 8 AM - 5 PM. Attendance, punctuality, and dependability are extremely important.

Why join us?

Professional office setting
Supportive team environment
Varied daily responsibilities
Customer-facing role
Room to learn
Stable opportunity

Job Details

Job Details:

We are seeking a dynamic and experienced Consulting Front Desk Coordinator to join our team in the construction industry. This role is integral to our business operations as you will be the first point of contact for all our clients, visitors, and partners. You will be responsible for managing the front office operations, ensuring a smooth and efficient workflow, and providing administrative support to our team. This position requires a professional with excellent communication skills, a keen eye for detail, and a knack for organization.

Responsibilities:

• Greet visitors and clients as they arrive, ensuring a positive and professional first impression.
• Manage all incoming calls, take messages, and transfer calls to appropriate personnel.
• Maintain a clean and organized front desk area to promote a professional image.
• Draft correspondence, file documents, and manage mail distribution.
• Coordinate meetings and conferences, including scheduling, catering, and technical support.
• Use MS Office to create documents, spreadsheets, and presentations.
• Perform data entry tasks with a high level of accuracy and efficiency.
• Run local errands as needed, including picking up supplies or post.
• Maintain office directory and manage office supplies inventory.
• Liaise with vendors and manage vendor communication.
• Support company initiatives and assist in special projects as needed.
• Ensure confidentiality of sensitive information at all times.

Qualifications:

• Minimum of 2+ years of experience in a similar role, preferably in the construction industry.
• Proficient in MS Office and other standard office software.
• Exceptional communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High level of accuracy and attention to detail in data entry and typing tasks.
• Ability to listen and retain information effectively.
• Proven experience in coordinating meetings and conferences.
• Ability to run local errands as required.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Eager to learn and adapt to new tasks and challenges.
• Experience in vendor communication and management.
• Proven ability to support company initiatives and contribute to team projects.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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