Executive Secretary

Hiring Department Precollegiate Program Job Description Position Summary This position provides day-to-day supervision of student employeesand administrative functions for the UMSL Bridge Program within theOffice of Precollegiate Student Services. The role combineshigh-level administrative leadership with hands-on program support,ensuring efficient office operations, fiscal integrity, andseamless coordination across enrollment-focused initiatives. The incumbent exercises independent judgment, manages complexadministrative processes, and supervises student employees. Thisposition plays a critical role in advancing program effectiveness,supporting student success initiatives, and aligning operationalprocesses with broader Enrollment Management goals. Key Responsibilities 1. Office Operations & Program Administration Oversee and coordinate daily administrative operations for theBridge Program and affiliated initiatives Develop, implement, and improve office procedures to enhanceefficiency and service delivery Manage complex scheduling, communications, and logisticalcoordination for programs, events, and staff Serve as a central point of contact for students, families,campus partners, and community stakeholders 2. Fiscal & Data Management Process financial documentation (e.g., purchasing, credit cardreconciliation, payroll records) Maintain accurate program, student, and personnel data acrossdatabases and reporting systems 3. Supervision Provide day-to-day supervision of student employees Coordinate workflow, assign tasks, and monitor quality andtimeliness of work Ensure alignment of administrative functions with program anddepartmental goals 4. Enrollment & Student Support Functions Support student application and registration processes forprecollegiate programs Assist with communication strategies related to recruitment,onboarding, and retention 5. Program & Event Coordination Assist with planning and execution of program events,workshops, and academies Coordinate logistics, including facilities, materials, andcommunications Support development and dissemination of program materials(flyers, brochures, certificates, reports) 6. Strategic Support & Problem Solving Analyze operational challenges and help to implement solutionsto improve processes Support leadership with special projects, reporting, andcross-functional initiatives Contribute to continuous improvement efforts aligned withBridge Program growth and impact Supervision Received Works under the general direction of the Director of the Office ofPrecollegiate Student Services, exercising considerableindependence in daily operations. Supervision Exercised Direct supervision of student employees Functional oversight of program support activities acrossteams Shift 40 hours/week. Monday through Friday Minimum Qualifications Bachelor's degree or equivalent combination of education andexperience and at least 2 years of experience from which comparableknowledge and skills can be acquired is necessary; 1 of these yearsmust be spent supervising Preferred Qualifications Experience in higher education, college access programs, orenrollment management Experience with budget tracking and financial processes Familiarity with student information systems and databasemanagement Experience supporting large-scale youth or precollegiateprogramming Knowledge, Skills & Abilities Strong organizational and project management skills Ability to manage multiple priorities in a fast-pacedenvironment Excellent written and verbal communication skills High attention to detail and accuracy Ability to analyze problems and implement effectivesolutions Demonstrated ability to work collaboratively acrossdepartments Proficiency in Microsoft Office Suite and data systems Anticipated Hiring Range $19.25-$23.00 Grade: GGS-008 University Title: OFFICE SUPERVISOR Internal applicants can determine their University title byaccessing the Talent Profile tile in myHR. Application Materials Application materials include a cover letter and resume.Finalists will be asked to provide references at a later date. Applicants must combine all application materials into one PDFor Microsoft Word document and upload as a resume attachment to theUMSL Careers: Limit document name to 50 characters. Maximum size limit is11MB. Do not include special characters (e.g., /, &, %, etc.).For questions about the application process, please View email address on click.appcast.io. If you are experiencing technical problems,please email View email address on click.appcast.io. Sponsorship Information Employment visa sponsorship is not available for thisposition. Benefit Eligibility This position is eligible for University benefits. As part of yourtotal compensation, the University offers a comprehensive benefitspackage, including medical, dental and vision plans, retirement,paid time off, short- and long-term disability, paid parentalleave, paid caregiver leave, and educational fee discounts for allfour UM System campuses. For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website at Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please email the Office of HumanResources at View email address on click.appcast.io. #J-18808-Ljbffr