Facilities Director

Facilities Director – Ascension St. John Sportsplex (FC Tulsa Training Facility) Location: Tulsa, Oklahoma Department: Facilities & Operations Reports To: General Manager Employment Type: Full‑Time About Ascension St. John Sportsplex Ascension St. John Sportsplex, part of the FC Tulsa Training Facility, is Tulsa’s premier multi‑sport and entertainment complex. The Sportsplex hosts a wide variety of tournaments, leagues, and community events throughout the year, providing a vibrant and family‑friendly atmosphere for athletes and guests alike. Position Overview The Facilities Director serves as the strategic leader responsible for operational excellence, safety, appearance, and long‑term sustainability of the Ascension St. John Sportsplex campus. This individual oversees all facility maintenance, custodial services, grounds, athletic field operations, capital improvements, preventive maintenance programs, and vendor partnerships while developing a culture centered on excellence, accountability, urgency, and service. This role requires a dynamic leader comfortable developing long‑term operational strategies, leading high‑performing teams, and working with staff to solve complex facility challenges. The Facilities Director will ensure every athlete, family, employee, and visitor experiences a first‑class environment every day. Key Leadership Responsibilities Lead all Facilities Department operations across the Sportsplex campus Build, develop, mentor, and evaluate Facilities Team members Create a culture of ownership, accountability, professionalism, and continuous improvement Develop departmental goals aligned with the Sportsplex’s mission and strategic vision Establish measurable performance standards and operational KPIs Lead weekly planning meetings and daily operational communication Foster collaboration across all departments to ensure seamless event execution Facility Operations Provide leadership over all building operations including: Mechanical, HVAC, electrical, plumbing, building automation, fire alarm, security, access control, elevator, audio/visual infrastructure, telecommunications, and Wi‑Fi systems Develop comprehensive preventive maintenance programs Prioritize corrective maintenance based on operational impact Maintain detailed maintenance documentation and service records Respond rapidly to facility emergencies and ensure all facilities remain operational, safe, clean, and guest‑ready Athletic Fields & Grounds Management Provide leadership for all outdoor facility operations including: Athletic field maintenance, irrigation systems, fertilization programs, turf management, mowing schedules, landscaping, tree maintenance, weed control, seasonal preparation, snow/ice response when applicable Develop annual maintenance calendars that maximize field quality while minimizing downtime Ensure all athletic surfaces consistently meet competition‑quality standards Custodial Operations Establish cleanliness standards throughout the Sportsplex Develop daily, weekly, and seasonal cleaning schedules Manage custodial staffing and assignments Monitor quality assurance Maintain inventory of cleaning equipment and supplies Ensure facilities consistently present a professional appearance Preventive Maintenance Develop and oversee a comprehensive preventive maintenance program including equipment lifecycle management, asset tracking, CMMS management, scheduled inspections, warranty management, replacement forecasting, and seasonal maintenance planning Ensure all critical building systems receive proactive maintenance to reduce downtime and extend equipment life Capital Projects Lead facility improvement initiatives by planning renovations and campus improvements Develop project scopes and timelines Manage budgets Coordinate architects, engineers, and contractors Monitor construction quality Ensure projects are completed safely, on time, and within budget Vendor & Contractor Management Manage relationships with external service providers for HVAC, plumbing, electrical, irrigation, landscaping, pest and critter control, roofing, fire protection, elevator inspections, building automation, security systems, general contractors Negotiate service agreements Evaluate vendor performance Manage project timelinesEnsure service quality Maintain compliance documentation Safety & Risk Management Maintain OSHA compliance Conduct facility safety inspections Manage emergency preparedness plans Coordinate life safety testing Maintain required certifications and documentation Lead incident investigations and corrective action plans Ensure all emergency systems remain fully operational Financial Management Develop and manage the Facilities Department operating budget Monitor expenses and identify cost‑saving opportunities Manage capital expenditure budgets Evaluate vendor pricing and contracts Forecast future maintenance and replacement costs Present budget recommendations to executive leadership Administrative Responsibilities Maintain facility records and documentation Oversee work order management Track inventory and equipment Maintain preventative maintenance schedules Produce operational reports and dashboards Analyze trends to improve efficiency and reduce costs Qualifications Required Bachelor’s degree in Facilities Management, Construction Management, Engineering or related field (equivalent experience considered) Minimum five (5) years of progressive facilities management experience Minimum three (3) years leading maintenance or operations teams Demonstrated experience managing multiple trades and vendors Strong knowledge of HVAC, plumbing, electrical, mechanical systems, grounds management, irrigation systems, custodial operations Experience managing budgets and capital projects Valid driver’s license Preferred Experience in sports complexes, universities, K‑12 campuses, hospitals, or large multi‑building facilities CMMS experience Building automation system experience OSHA certification CPR/AED certification Knowledge of synthetic turf and natural grass athletic field management Experience supporting high‑volume sporting events Core Competencies Executive Leadership Strategic Planning Operational Excellence Team Development Accountability Project Management Budget Administration Vendor Negotiation Communication Critical Thinking Problem Solving OrganizationCustomer Experience Continuous Improvement Decision Making Crisis Management Time Management Physical Requirements Frequently walk throughout a 200,000+ square‑foot athletic campus Ability to lift up to 50 pounds Ability to climb ladders and access mechanical spaces Work indoors and outdoors in varying weather conditions Ability to stand, bend, kneel, and climb for extended periods Must be available to respond to facility emergencies outside normal business hours, including evenings, weekends, and holidays What Success Looks Like Deliver a campus that is consistently clean, safe, and event‑ready Build a highly accountable Facilities Team committed to excellence Reduce emergency maintenance through proactive preventive maintenance Maintain athletic fields and facilities at championship‑level standards Complete projects efficiently and within budget Develop trusted partnerships with vendors and internal stakeholders Create an operational culture where excellence is expected, measured, and sustained Our Commitment At Ascension St. John Sportsplex, we believe our facilities communicate our values before a single game begins. The Facilities Director plays a critical leadership role in creating an environment where athletes can compete, families feel welcomed, and our community experiences excellence in every interaction. This position is not simply about maintaining buildings—it is about stewarding a destination that inspires performance, hospitality, and pride. We are an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. #J-18808-Ljbffr FC Tulsa