Sr. Accounts Payable Specialist

At Millcraft, we’re more than a business, we’re a family. For over 100 years, we’ve been proud to serve the paper, packaging, and graphic arts industries, guided by our values of Family, Passion, Aspire, Responsible, and Deliver. We care deeply about our people, our customers, and our communities, and we believe in creating a place where you can grow, belong, and make a real difference. Come join us and be part of something truly special.

THE DIFFERENCE YOU WILL MAKE

The Senior Accounts Payable Specialist serves as the operational lead for Millcraft’s accounts payable function and ensures vendor invoices, employee expenses, and payments are processed accurately, timely, and in compliance with company policy. Reporting to the Director of Finance, this role strengthens AP execution, payment discipline, vendor master controls, and cross-functional issue resolution across Millcraft’s locations.

This position is execution-focused: it drives throughput, accuracy, consistency, and control in accounts payable while escalating policy questions, complex vendor issues, payment timing decisions, and process risks to Finance leadership.

CORE FUNCTIONS OF THIS ROLE

Execute a disciplined accounts payable process and maintain strong vendor, payment, and control support so Finance leadership can rely on accurate, timely, and well-documented AP operations.

AP Processing & Payment Execution

• Own the end-to-end accounts payable process from invoice receipt through payment.
• Ensure invoices are accurately coded, properly approved, and processed on time.
• Manage ACH, checks, wires, employee reimbursements, and vendor payments in accordance with company policy.
• Resolve invoice discrepancies, payment questions, and vendor inquiries with timely follow-up.
• Measured by: Invoice processing cycle time
• Payment accuracy and exception rate

Working Capital & Cash Management

• Support DPO improvement initiatives through disciplined payment timing, terms compliance, and vendor coordination.
• Assist with weekly cash requirement forecasting and upcoming payment visibility.
• Identify opportunities to capture discounts, extend terms where appropriate, and reduce unnecessary early payments.
• Partner with Finance leadership to support cash flow planning and working capital optimization.
• Measured by: Improved DPO and payment term compliance
• Reduction in past-due or exception-based payments

• Maintain vendor master file integrity and support appropriate segregation of duties.
• Validate vendor additions, changes, tax information, and banking updates before processing.
• Monitor duplicate payments, unusual activity, aged items, and control exceptions.
• Maintain organized documentation to support audit readiness and fraud prevention controls.

D365 Optimization, Payables Software, & Process Improvement

• Serve as an AP subject matter expert within Dynamics 365 and related AP workflow tools (Chrome River, Exflow, etc)
• Drive workflow adoption, reduce manual touchpoints, and identify automation opportunities.
• Develop and maintain SOPs, checklists, templates, and standard work for recurring AP processes.
• Escalate system issues, process gaps, and improvement opportunities to Finance leadership.

Month-End Close Support

• Prepare AP aging support, accrual inputs, liability analysis, and reconciliations as assigned.
• Ensure AP-related close deliverables are completed on time and supported with clear documentation.
• Provide schedules and backup for audit requests, vendor inquiries, and management review.
• Coordinate with Accounting, Purchasing, Operations, and Credit/AR to resolve timing and documentation issues.

Team Support & Standard Work

• Promote clear ownership, documented procedures, accountability, and continuous improvement.
• Support onboarding, cross-training, and coverage planning to ensure dependable AP throughput.
• Monitor AP KPIs including invoice cycle time, past-due payables, discounts captured, exceptions, and duplicate payment risk.
• Point person for organization for all AP related items, communication, and follow up on timely expense approval and submission of invoices.

WHAT YOU’LL NEED TO SUCCEED

• 5+ years of progressive accounts payable experience; senior AP, AP lead, or high-volume processing experience preferred.
• Experience in a distribution, wholesale, paper, packaging, or multi-location environment preferred.
• Strong ERP knowledge; Microsoft Dynamics 365 , Chrome River, Exflow, experience preferred.
• Advanced Excel skills and comfort working with AP aging, vendor data, reconciliations, and payment reporting.
• Strong organizational, communication, follow-through, and problem-solving abilities.
• Demonstrated ability to support process improvement, automation, documentation, and internal control initiatives.
• Ability to work onsite in Cleveland, OH and collaborate cross-functionally with Finance, Purchasing, Operations, Sales, and vendors.

WHAT WINNING LOOKS LIKE

• Vendor invoices, employee expenses, and payments are processed accurately, on time, and in compliance with policy.
• AP aging is clean, current, and actively managed with minimal unresolved exceptions.
• Payment errors, duplicate payments, and vendor master control issues are minimized.
• Finance leadership has reliable visibility into upcoming cash requirements and AP obligations.
• D365 workflows, SOPs, checklists, and standard work are consistently used and maintained.
• Audit requests are supported promptly with organized documentation.
• The AP function contributes to stronger controls, improved working capital, scalable growth, and reduced manual effort.

GROWTH PATH

Potential paths include:

• AP Manager
• Accounting Manager
• Controller

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice.