Litigation Secretary - Labor & Employment

Litigation Secretary - Labor & Employment (JN -042026-420934) San Diego, California Salary: USD85000 - USD115000 per year Litigation Secretary A prestigious labor and employment law firm in the La Jolla/UTC area is seeking an experienced Litigation Secretary to support a busy team of attorneys handling state and federal civil litigation matters. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and is committed to delivering exceptional work product and client service. Following an initial onsite training period, this position offers a hybrid schedule of two in-office days and three remote days per week. Key Responsibilities Prepare, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents. Create document shells and ensure filings comply with California and federal court rules. File documents electronically in state and federal courts. Maintain litigation calendars, monitor deadlines, and perform docketing functions. Coordinate depositions, hearings, mediations, and other litigation-related events. Schedule court reporters, videographers, and court appearances. Manage attorney calendars, travel arrangements, and expense reimbursements. Maintain and update client files and case records. Enter and revise attorney time entries and assist with billing-related tasks. Review vendor invoices and prepare payment requests. Provide administrative and litigation support throughout all phases of the litigation lifecycle. Qualifications Minimum of 5 years of litigation secretary or legal assistant experience in a law firm environment. Strong knowledge of state and federal civil litigation procedures, including California court rules. Experience supporting attorneys throughout all phases of litigation. Demonstrated experience with docketing, calendaring, and deadline management. Proficiency with state and federal e-filing systems. Advanced Microsoft Office skills, including Word, Outlook, Excel, and PowerPoint. Experience with legal software such as iManage, NetDocuments, Milana/CompuLaw, Best Authority, PACER, ECF, and LexisNexis is highly preferred. Ability to prepare tables of contents, tables of authorities, and other complex legal documents. Excellent attention to detail, organization, and proofreading skills. Adaptable, team-oriented, and eager to learn. Top Three Priorities Strong state and federal civil litigation experience, including legal document preparation and knowledge of California court rules. Experience with litigation calendaring, docketing, and managing court deadlines. A teachable, flexible professional with a positive attitude and strong work ethic. Medical, dental, and vision insurance 401(k) with profit sharing Generous paid time off and firm holidays #J-18808-Ljbffr