Staff Accountant

Job Description

Job Description

Benefits:

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Competitive salary
• Dental insurance
• Employee discounts
• Flexible schedule

Position Summary
The Staff Accountant is responsible for supporting the day-to-day accounting operations of a growing pizza company with 15 restaurant locations. This position plays an important role in maintaining accurate financial records, processing accounts payable and receivable, reconciling bank and credit card activity, assisting with restaurant-level financial reporting, and supporting the month-end and year-end close
processes.

The ideal candidate is detail-oriented, organized, analytical, and comfortable working in a fast-paced, multi-location restaurant environment. The Staff Accountant will work closely with restaurant managers, operations leadership, vendors, and the accounting/finance team to ensure financial information is accurate, timely, and properly documented.

Essential Responsibilities
General Accounting
 Maintain accurate and organized accounting records for the company and its restaurant locations.
 Prepare and post journal entries as assigned.
 Perform account reconciliations and investigate discrepancies.
 Assist with the preparation of monthly financial statements and management reports.
 Assist with month-end and year-end closing procedures.
 Maintain supporting documentation for accounting transactions.
 Ensure transactions are recorded accurately and in the appropriate accounting period.
 Assist with audit, tax, and financial reporting requests as needed.

Accounts Payable
 Process vendor invoices and ensure invoices are properly coded and approved.
 Verify invoices against purchase orders, receiving records, or other supporting documentation
when applicable.
 Maintain accurate vendor records.
 Assist with weekly or scheduled payment processing.
 Research and resolve invoice discrepancies and vendor questions.
 Monitor outstanding invoices and assist with maintaining accurate accounts payable records.
Accounts Receivable Cash Management
 Record and reconcile restaurant sales deposits.
 Reconcile cash, credit card, delivery, online ordering, and other payment activity.
 Research discrepancies between restaurant sales reports, deposits, and accounting records.
 Assist with accounts receivable activities and collections as assigned.
 Maintain accurate records of deposits and cash activity for all restaurant locations.

Restaurant Accounting
 Review daily and weekly sales and financial information for the 15 restaurant locations.
 Reconcile restaurant sales to deposits and payment processor activity.
 Review restaurant-level expenses and investigate unusual or inconsistent transactions.
 Assist restaurant managers with accounting questions and financial documentation.
 Monitor proper coding of restaurant expenses.
 Support operations with financial information and reporting as requested.
 Help identify accounting discrepancies, process issues, or opportunities for improved controls.

Payroll Support
 Assist with payroll-related accounting and reconciliations.
 Reconcile payroll reports to the general ledger.
 Review payroll-related expenses and identify discrepancies.
 Assist with payroll journal entries and accruals as assigned.
Inventory Cost Accounting
 Assist with restaurant inventory accounting and reconciliations.
 Review food and beverage purchases and related expense accounts.
 Assist with tracking food costs, inventory variances, waste, and other cost-related information.
 Investigate unusual fluctuations in food, beverage, supplies, and other operating expenses.
 Support monthly food-cost and inventory reporting.

Internal Controls Compliance
 Follow established accounting policies, procedures, and internal controls.
 Help ensure proper documentation and approval of financial transactions.
 Identify potential errors, discrepancies, or control issues and communicate them to management.
 Maintain confidentiality of company financial information, employee information, and other sensitive records.
 Assist in maintaining organized records for tax, insurance, audit, and regulatory purposes.

Qualifications
 Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
 2+ years of accounting experience preferred; restaurant or multi-unit experience is a plus.
 Strong understanding of basic accounting principles and general ledger functions.
 Experience with accounts payable, reconciliations, journal entries, and month-end close.
 Strong Excel skills, including the ability to work with spreadsheets, formulas, pivot tables, and financial data.
 Strong attention to detail and accuracy.
 Excellent organizational and time-management skills.
 Ability to identify discrepancies and research their underlying causes.
 Ability to manage multiple priorities and meet deadlines.
 Strong written and verbal communication skills.
 Ability to work effectively with both accounting personnel and restaurant operations teams.

Preferred Qualifications
 Experience in restaurant or multi-unit accounting, preferably supporting multiple locations.
 Experience using Restaurant365 (R365) or similar restaurant accounting/financial management software.
 Experience with restaurant POS systems and daily sales reconciliation.
 Experience with AP automation and vendor invoice processing.
 Experience with bank, credit card, and balance sheet reconciliations.
 Experience with food, beverage, and inventory cost accounting.
 Experience supporting payroll accounting and payroll-related reconciliations.
 Experience with month-end close processes and general ledger maintenance.

Preferred Experience
Experience with any of the following is a plus:
 Multi-unit restaurant accounting
 Restaurant365 or similar restaurant accounting software
 Point-of-sale systems
 Accounts payable automation
 Bank and credit card reconciliations
 Food and inventory cost accounting
 Restaurant sales reconciliation
 Payroll accounting
 Month-end close
 General ledger accounting
 Microsoft Excel