Administrative Assistant

Job Description Job Description We are looking for an Administrative Assistant to support statewide field services operations in New York. This contract position is ideal for someone who can manage detailed administrative work, maintain accurate records, and help coordinate communication across multiple committees. The role combines data-focused support with meeting coordination and general office assistance in a detail-focused services environment.

Responsibilities:
• Maintain and organize complex administrative records and data to support statewide field services activities.
• Coordinate the flow of information between the coordinator and statewide committees to keep stakeholders informed and aligned.
• Research labor and management topics and compile relevant information to assist committee discussions and follow-up actions.
• Attend committee meetings, document key discussions and decisions, and prepare clear summaries for leadership review.
• Edit, finalize, and distribute approved meeting reports to committee members and other appropriate parties.
• Provide day-to-day administrative support, including data entry, document preparation, and general office coordination.
• Handle inbound calls and reception-related tasks with care and timely follow-through.• At least 1 year of experience in an administrative support or office-based role.
• Demonstrated ability to perform accurate data entry and manage detailed information efficiently.
• Experience supporting meetings through note-taking, report preparation, or related documentation tasks.
• Strong written and verbal communication skills, with the ability to present information clearly and effectively.
• Comfortable handling inbound calls, receptionist responsibilities, and general administrative office duties.
• Proficiency in organizing multiple tasks, meeting deadlines, and maintaining confidentiality in a detail-focused setting.