AR Billing Specialist

Description About Us Preferred Business Systems is hiring an AR & Passthrough Coordinator to own accounts receivable collections and the leasing/passthrough payment process on the finance team. The role keeps customer and leasing-company balances current, posts and reconciles payments, produces recurring AR and leasing reports, and supports month-end close and Ricoh Co-op submissions. Key Responsibilities Accounts Receivable (AR) Create the monthly AR reconciliation Run the AR Aged report and reduce aged balances by contacting customers, setting up payment plans, and reducing the pending payments list Apply customer payments accurately to the correct invoices and accounts Run check deposits and post bank and cashbook deposits Monitor PBS AR portal payments and sign-ups Reconcile customer accounts and resolve billing discrepancies Assist customers with invoice, portal, and payment questions Attend bi-weekly past-due meetings with Rich and Ori to stay on top of aged AR Passthrough & Leasing Manage all leasing company uploads and exception reports Post all passthrough and funding payments; work with Admin to resolve any issues Manage leasing company AR, including overpayments, underpayments, and past-due accounts Place clients on pending payment status when they are 90 days past due Modify passthrough contracts when needed (freight charges, rate increases) Follow up with clients or the leasing company on payments Reporting Prepare maturity reports Create the monthly invoiced vs. paid report Run the weekly Leasing Past Due invoice report for Admin Assist with monthly sales tax Ricoh Co-op & Vendor Submissions Prepare and submit Ricoh Co-op claims Submit donations and sponsorships Meter Program Mail and log PB meter returns Research PB meter rental payments to assist with payment processing Accounting & Month-End Support Assist the Controller with month-end and year-end closing procedures as needed Requirements Qualifications Required 2+ years of accounts receivable or accounts payable bookkeeping experience Experience applying payments, reconciling customer accounts, and running aging reports Comfort contacting customers about past-due balances in a professional, firm, and courteous way Strong accuracy and attention to detail with a steady month-end deadline rhythm Proficiency in Excel for reporting and reconciliations Preferred Associate degree in accounting, finance, or a related field Experience in the copier/office technology dealer industry or with leasing company funding and passthrough billing Experience with e-Automate or a comparable dealer accounting system Banking or financial-services background #J-18808-Ljbffr