Facilities Administrative Assistant

Facilities Administrative Assistant

This entry-level Facilities Administrative Assistant role supports daily operations by combining facilities maintenance coordination with administrative responsibilities. You will help keep the workplace running smoothly by reporting and tracking maintenance issues, coordinating vendors, and providing organized administrative support in a structured, clean environment. The position offers a first-shift schedule with some flexibility and welcomes candidates from a variety of industries, including electronics or similar environments.

Responsibilities

• Support daily facilities operations by assisting with both maintenance coordination and administrative tasks.
• Conduct routine facility patrols and inspections to identify issues proactively and ensure a safe, orderly environment.
• Report maintenance issues promptly as they arise and ensure they are documented and communicated through the appropriate channels.
• Coordinate with and manage external vendors, including scheduling visits, tracking work, and confirming completion of services.
• Assist with light housekeeping tasks to help maintain clean and organized common areas and workspaces.
• Use Outlook and scheduling tools to organize appointments, vendor visits, and facilities-related activities.
• Leverage office administrator skills to manage documentation, maintain records, and support communication across teams.
• Provide professional customer service to internal stakeholders, responding to facilities-related requests and inquiries in a timely manner.
• Utilize a ticketing system, when available, to log, track, and follow up on facilities requests and issues.
• Demonstrate punctuality and reliable attendance to support consistent facilities coverage and operations.
• Participate in occasional on-call support as needed to address facility-related needs outside standard hours.

Essential Skills

• 35 years of relevant experience preferred in facilities support, office administration, or a related role.
• Experience with vendor management and coordination in an office or facilities environment.
• Proficiency with Outlook and scheduling tools to manage calendars, appointments, and vendor activities.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Effective communication skills to interact with vendors, colleagues, and internal stakeholders.
• Customer service experience, with the ability to respond professionally and helpfully to facilities-related requests.
• Proactive mindset with the ability to identify issues independently and take appropriate action.
• Demonstrated reliability, with a strong emphasis on punctuality and consistent attendance.

Additional Skills & Qualifications

• Experience working with a ticketing system to log and track maintenance or service requests.
• Background in environments such as electronics or similar industries, bringing familiarity with structured, process-driven workplaces.
• Office and administrative experience that includes coordination, documentation, and record-keeping.
• Comfort working in or around cleanroom or controlled environments.
• Ability to collaborate with cross-functional teams and external service providers.

Why Work Here?

This opportunity offers a temp-to-hire path, allowing you to demonstrate your strengths and grow into a long-term role. You will work in a structured, well-maintained environment that values reliability, proactive problem-solving, and clear communication. The schedule provides a consistent first-shift workweek with some flexibility, supporting work-life balance while offering exposure to facilities operations and vendor management.

Work Environment

The role is based across three buildings that include cleanroom areas, providing a clean, organized, and professional setting. You will work a Monday-Friday first-shift schedule from approximately 7:30 a.m. to 4:00 p.m., with some flexibility as needed. The position may involve occasional on-call responsibilities to support facility needs outside standard hours. You will use tools such as Outlook, scheduling applications, and potentially a ticketing system to manage tasks and communication in a structured facilities environment.

Job Type & Location

This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 3, 2026.

Workplace Type

This is a fully onsite position in Carlsbad, CA.