Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant

Location (City, State): Downers Grove, IL

Pay: $40.00–$48.00/hour

Work Schedule: Monday–Friday, standard business hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

Our client is a rapidly growing organization seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This is an excellent opportunity to join a collaborative executive support team in a fast-paced, high-visibility environment where no two days are the same.

Job Description:

The Executive Assistant will provide proactive administrative support to executive leadership, managing complex schedules, coordinating travel, preparing presentations, and assisting with high-priority business initiatives. The ideal candidate is adaptable, highly organized, and thrives in an environment where priorities can shift quickly while maintaining professionalism and confidentiality.

Key Responsibilities:

• Manage complex calendars for executive leaders, balancing changing priorities and scheduling demands.
• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare professional PowerPoint presentations and executive meeting materials using business data.
• Organize executive meetings by securing conference rooms, coordinating catering, and preparing materials.
• Assist with expense reporting and travel reimbursements using Concur.
• Support executive projects by tracking deadlines, organizing documentation, and coordinating communication across teams.
• Help facilitate leadership meetings, quarterly business reviews, and other company events.
• Maintain confidential records and handle sensitive business information with discretion.
• Partner with internal departments and external vendors to ensure smooth day-to-day executive operations.
• Provide additional administrative support and special projects as assigned.

Qualifications:

• 5+ years of experience supporting C-suite executives or senior leadership.
• Strong proficiency in Microsoft Office, particularly Outlook and PowerPoint.
• Experience with Concur is highly preferred.
• Exceptional organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Bachelor's degree is preferred but not required.

Perks:

• Excellent opportunity to gain experience with a growing organization.
• High-visibility role with direct exposure to executive leadership.
• Modern office environment with a collaborative team culture.
• Fast-paced position that offers variety and continuous learning.
• Opportunity to build valuable executive-level relationships and expand your professional experience.