Administrative Assistant (Assistant to the Lead Pastor)

Berean Baptist Church

Burnsville, MN

Job Description

Location : Berean Baptist Church – Burnsville, MN

Schedule: 20 hours per week

Reports to : Lead Pastor

WHO WE ARE

Berean is a Gospel-centered community of hope with the Bible as our foundation. With Jesus Christ as our foundation for life, we have an eternal hope that changes how we live now.

JOB SUMMARY

The Lead Pastor's Assistant (Administrative Assistant) serves as a strategic partner to the Lead Pastor, ensuring clarity, alignment, and execution across key priorities. This role manages communication, scheduling, and project flow while proactively removing friction and increasing organizational effectiveness.

RESPONSIBILITIES

Calendar & Time Management

Own and optimize the Lead Pastor's calendar
Prioritize appointments based on mission and impact
Ensure appropriate preparation and recovery time
Protect time for sermon preparation and strategic work

Communication Management

Triage email, messages, and incoming requests
Draft responses on behalf of the Lead Pastor
Filter and escalate critical communication
Track key conversations and follow-ups

Meeting & Workflow Management

Prepare agendas and supporting materials
Take notes and track action items
Ensure accountability and follow-through
Maintain leadership meeting rhythms

Project & Initiative Tracking

Track ministry priorities and strategic initiatives
Maintain dashboards or tracking systems
Follow up with staff on progress
Identify bottlenecks and proactively resolve them

Personal & Logistical Support

Assist with travel planning and scheduling
Manage select personal logistics as appropriate
Reduce administrative burden on the Lead Pastor

EDUCATION REQUIREMENTS

High School Diploma or GED

KNOWLEDGE REQUIREMENTS

Proficiency in Microsoft Office
Understanding of church/ministry operations
Familiarity with leadership support functions
Knowledge of project and workflow management principles
Familiarity or interest in AI tools

PREFERRED WORK EXPERIENCE

Experience supporting a senior leader or executive preferred
Experience in administrative, operations, or project coordination
Experience in a church or nonprofit environment is a plus

PERSONAL QUALITIES

Aligned with the mission of making disciples of Jesus
Calm and steady in ministry settings
Builds Christ-centered relationships
Communicates with humility and discernment

OTHER QUALIFICATIONS

Establish and maintain membership at Berean
Prolonged periods of sitting at a desk and working on a computer.

Apply

Vacancy posted 4 days ago

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