Project Administrator

Overview HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people’s lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose. Responsibilities Under the direction of the project manager, assist with tracking progress. Collaborate with staff and departments in administering day-to-day projects and reporting requirements. Manage the project filing system (electronic and paper). Serve as a contact for transfer of files, documents, and drawings with external consultants and clients; manage distribution to the team. Under the direction from the project manager, schedule and coordinate all project meetings. Assist the project accountant in preparing invoicing and/or joint venture fee splits where applicable. Assist with tracking the process for obtaining fully executed consultant agreements and coordinate comments from the project manager, consultants, and corporate legal before final sign-off. On public projects, track required MBE, WBE, and DBE consultant involvement and provide timely reports to public agencies as required. May establish files and procedures for annual audits by the relevant public agency. May attend client meetings to take meeting minutes and prepare them for distribution. Draft letters to clients. Perform word processing and data entry as required. May perform office manager duties when the project is located at a job site. May supervise support staff members. Ensure office supplies are stocked and equipment is maintained in good working order. Oversee facility maintenance needs, parking and office key assignments; interface with vendors and landlord as needed. May perform receptionist duties when the project is located at a job site. Take personal responsibility for fostering a green workplace through sustainable work practices. Education & Experience Equivalent of a bachelor’s degree in a related field and five years of related experience. For those who provide BIM support; 3 years of experience in computer-aided design. Other Some travel may be required. Some overtime may be required. The job duties and requirements described may be altered or supplemented at any time at the sole discretion of HOK. Additional Information Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details. HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you’ll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash-out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short- and long-term disability benefits. HOK supports growing families with 4 weeks of paid parental leave and fertility coverage. HOK helps to fund future financial needs with matching contributions to our 401(K) plan with a well-rounded investment menu and access to retirement-planning guidance. Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings. HOK is an EOE, including disability/vets. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records. Compensation is based on experience, qualifications, education and location. The reasonably expected salary range for this position is $75,000 to $90,000. Other compensation may include a discretionary bonus. #LI-HYBRID #LI-AT1 #J-18808-Ljbffr