Admin / Accountant Bookkeeper

Job Description

Job Description

Administrative Bookkeeper & Office Manager

Schedule: Monday–Friday, 9:00 AM–5:00 PM
Position: Full-Time
Location: Greenwich, CT – Supporting 3 Locations
Reports To: Owner / Management

Position Overview

We are looking for a highly organized, dependable, and hands-on  Administrative Bookkeeper & Office Manager to support the daily administrative, bookkeeping, and paperwork needs of our three hospitality locations in Greenwich, CT.

This position is  primarily office-based , with occasional travel between our three locations to collect, organize, scan, and manage paperwork and communicate with managers. All three locations are located approximately 5–7 minutes apart in Greenwich .

The person will work closely with ownership, managers, chefs, vendors, and our accountant to make sure bills, payroll information, invoices, permits, applications, financial records, and other administrative responsibilities are properly organized and completed on time.

Key Responsibilities

• Handle daily administrative paperwork for all three locations
• Visit the three locations as needed to collect and organize invoices, receipts, payroll information, employee documents, and other paperwork
• Maintain accurate bookkeeping and financial data entry
• Enter, organize, and track bills and invoices
• Process vendor invoices and prepare payments for management approval
• Set up new vendors and maintain vendor records, W-9s, insurance certificates, and required documentation
• Assist with weekly payroll preparation and payroll documentation
• Reconcile bank, credit card, and vendor accounts
• Track expenses and maintain organized financial records
• Assist with cash-flow reporting and basic financial reports
• Maintain and organize tax-related documents for our accountant/CPA
• Work with  QuickBooks and MarginEdge for bookkeeping, invoices, and financial records
• Work with restaurant and business platforms including  Toast and Shopify
• Assist with town paperwork, permits, licenses, renewals, and applications
• Follow up with the Town of Greenwich and other agencies regarding required business documentation
• Scan, file, label, and maintain digital and physical documents
• Maintain separate and organized records for each of the three businesses
• Assist management with employee paperwork and administrative documentation
• Communicate with vendors, accountants, payroll companies, insurance providers, and other outside partners
• Follow up on missing invoices, statements, payments, documents, and outstanding paperwork
• Help ensure managers at each location are submitting required paperwork correctly and on time
• Assist ownership and management with additional daily office and administrative tasks as needed

Required Qualifications

• Previous bookkeeping, accounting, office administration, or similar experience
• Entry- to mid-level accounting/bookkeeping knowledge
• Experience with  QuickBooks
• Comfortable using or learning  MarginEdge, Toast, Shopify , payroll systems, and other administrative software
• Good working knowledge of Microsoft Excel and general office software
• Strong organizational and time-management skills
• Excellent attention to detail
• Ability to manage paperwork and deadlines across multiple businesses
• Able to communicate clearly and professionally in  English , both verbally and in writing
• Comfortable communicating with vendors, managers, employees, accountants, and government agencies
• Ability to work independently and follow through on assignments
• Trustworthy and comfortable handling confidential financial, payroll, and employee information
• Ability to travel locally between our three Greenwich locations as needed

Preferred Qualifications

• Restaurant or hospitality bookkeeping/administrative experience
• Experience with  MarginEdge
• Experience with  Toast and Shopify
• Experience processing restaurant invoices and vendor accounts
• Basic understanding of payroll, sales tax, and business tax documentation
• Experience handling permits, licenses, town applications, and other business-related government paperwork

Schedule & Work Environment

This is a  full-time, Monday–Friday, 9:00 AM–5:00 PM position .

The majority of the work will be performed from our main office. However, this is not a position where the employee will remain behind a desk all day. The person will periodically visit our other locations to collect paperwork, organize records, work with managers, and make sure administrative procedures are being followed.

All three locations are in  Greenwich, Connecticut and approximately 5–7 minutes apart , making travel between locations quick and convenient.

We are looking for someone who can become the  central administrative person for all three locations —keeping ownership and management organized and making sure paperwork, bills, payroll documentation, permits, vendor records, and other administrative responsibilities do not fall behind.

\nCompany Description

Hospitality business

Company Description

Hospitality business