Bookkeeper, Payroll & Billing

We are seeking an experienced Construction Bookkeeper to join our team and take ownership of day-to-day bookkeeping and construction accounting functions. The ideal candidate understands the unique financial requirements of the construction industry and is comfortable working with AIA billing, certified payroll, job costing, accounts payable/receivable, general ledger accounts, and subcontractor documentation. This is a hands-on position for someone who is highly organized, detail-oriented, and understands that accuracy and timely financial reporting are critical to a successful construction operation.
Key Responsibilities
Manage day-to-day bookkeeping and accounting activities for construction projects
Prepare and process AIA pay applications and construction billings
Prepare, review, and submit certified payroll and ensure compliance with applicable requirements
Maintain accurate general ledger accounts, journal entries, and account reconciliations
Handle accounts payable and accounts receivable
Process subcontractor invoices, payment applications, lien waivers, and supporting documentation
Assist with job costing, tracking project expenses, labor, materials, and subcontractor costs
Reconcile bank, credit card, and other financial accounts
Monitor project budgets, commitments, and actual costs
Assist with monthly and year-end close processes
Prepare financial reports and provide accounting information to management
Maintain organized records for audits, tax filings, and project documentation
Track retainage, change orders, deposits, and other construction-related financial activity
Coordinate with project managers, owners, subcontractors, vendors, and outside accountants as needed
Ensure accounting records are accurate, complete, and up to date

Qualifications

• 3-5+ years of bookkeeping or accounting experience within the construction industry
• Strong understanding of construction accounting and job costing
• Experience with AIA billing
• Experience preparing or processing certified payroll
• Strong knowledge of general ledger accounting and account reconciliations
• Experience with accounts payable, accounts receivable, and subcontractor payments
• Familiarity with lien waivers, retainage, change orders, and construction contracts
• Proficiency with Microsoft Excel
• Experience with construction accounting software such as QuickBooks, Sage, Viewpoint, Procore, Foundation, or similar platforms is a plus
• Excellent organizational and time-management skills
• Strong attention to detail and ability to meet deadlines
• Ability to maintain confidentiality and handle sensitive financial information