Administrative Officer 2

Job Description The Administrative Officer will work under the supervision of the Neurodegenerative Disease Brain Bank Administrative Manager and Principal Investigator, Dr. William Seeley. The role requires managing a complex and shifting calendar, coordinating meeting logistics, system oversight, professional customer service, and teamwork to support efficient departmental operation. Responsibilities Perform daily administrative operations for the executive office. Arrange confidential meetings, schedule PI’s time, and prepare relevant background material. Organize catering, room reservations, audio/visual/remote technologies, and other meeting needs. Coordinate travel and conference logistics with expense reimbursement. Brief PI on deadlines and pending issues. Make confidential reports and implement business processes. Maintain executive memberships, subscriptions, and professional affiliations. Proficiency with UCOP and UCSF policies, business systems and Microsoft Suite. Develop and maintain efficient information management systems. Arrange staff and committee meetings, prepare signature documents, compose communications. Maintain filing system or electronic archive, oversee correspondence flow, attend meetings and record minutes. Research and summarise issues, provide briefing materials, handle sensitive contacts. Provide customer service, triage communications, support supplies and procurement. Organise and participate in events. Qualifications Bachelor’s degree in related area and 1+ year relevant experience. Advanced ability with Microsoft Word, Excel, PowerPoint, and Windows. Excellent verbal, written, presentation, organizational and interpersonal skills. Preferred Qualifications Proficiency with medical terminology. Experience working with patients or study subjects. #J-18808-Ljbffr