Administrative Specialist

Administrative Specialist

The San Francisco Bay Area Water Emergency Transportation Authority (WETA), operator of San Francisco Bay Ferry, is looking for a resourceful and service-minded Administrative Specialist to help keep agency operations running smoothly. This is an excellent opportunity for an administrative professional who enjoys variety, takes pride in organization and follow-through, and wants to contribute to a public service mission that connects communities across the Bay Area. In this role, you will support a wide range of administrative, operational, purchasing, records, facilities, and staff support functions. From coordinating meetings and staff events to preparing documents, supporting procurement and onboarding processes, maintaining records, and assisting with day-to-day office needs, the Administrative Specialist serves as a trusted partner to staff across the organization. The position offers meaningful exposure to agency operations and the opportunity to make a visible impact through strong customer service, attention to detail, and proactive support.

Ideal Candidate

The ideal candidate is a highly organized, dependable, and approachable administrative professional who thrives in a fast-paced, team-oriented environment. They enjoy being the person others can count on, whether that means solving a problem, coordinating details behind the scenes, welcoming guests, preparing accurate documents, or helping colleagues stay on track. The successful candidate will bring sound judgment, discretion, initiative, and a positive, can-do approach to supporting a mission-driven public agency.

• Brings a welcoming, customer-focused presence and communicates clearly, professionally, and tactfully with staff, vendors, contractors, Board members, and the public.
• Enjoys keeping people, projects, documents, supplies, schedules, and records organized so work moves forward efficiently.
• Takes initiative, follows through on details, and is comfortable balancing routine responsibilities with emerging priorities.
• Is eager to support a variety of functions, including meeting coordination, purchasing and reimbursement processes, onboarding and offboarding coordination, facilities support, and basic accounting or invoice-related tasks.
• Values confidentiality, teamwork, public service, and the opportunity to contribute to reliable ferry transportation across the Bay Area.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Education: Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, or a related field.
• Experience: Two (2) years of experience in an administrative support role, preferably in the public sector.
• License(s) and Certificate(s): None.

Supplemental Information

Working for the San Francisco Bay Ferry (operated by WETA) means more than just a paycheck; it's an investment in your future and well-being. We offer a comprehensive benefits package designed to support you at every stage of your career and life. Highlights of our program include:

• Financial Security: Secure your future with a competitive retirement plan through CalPERS and additional deferred compensation options.
• Comprehensive Health Care: Choose from a variety of premium medical (HMO/PPO), dental, and vision plans to keep you and your family healthy.
• Work-Life Balance: Enjoy generous paid time off (PTO) allowances and observed holidays. For eligible administrative roles, we also offer a hybrid work environment to provide the flexibility you need.
• Commuter Perks: We practice what we preach—take advantage of pre-tax transit benefits and employer subsidies for transit or vanpooling to make your own commute as seamless as our ferry service.
• Peace of Mind: Feel protected with employer-provided life insurance, as well as short-term and long-term disability coverage.

Working for the San Francisco Bay Ferry offers a mission-driven career and a front-row seat to one of the world's most iconic regions. As a vital part of the Bay Area's transit backbone, you'll join a team dedicated to sustainable, stress-free travel while enjoying the stability and pride that comes with public service. Beyond the deck, living in the Bay Area means unparalleled access to diverse culture, world-class dining, and stunning natural beauty; from the redwood forests of Marin to the sun-soaked hills of the East Bay. Whether you're exploring the vibrant urban energy of San Francisco or the relaxed coastal vibes of Vallejo and Alameda, you'll find a community that matches your pace. At the San Francisco Bay Ferry, we don't just navigate the water; we power the lifestyle that makes this region legendary.