HACM Portfolio Administrative Coordinator

Date Posted: 2026-07-29 Country: United States of America Location: US-AZ-TUCSON-9020 ~ 9020 S Rita Rd ~ BLDG 9020 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance Type: DoD Clearance: Secret Security Clearance Status: Active and existing security clearance required after day 1 At RTX, the world’s largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. The Advanced Technology (AT) Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide superior administrative support to the hypersonic programs’ efforts located in Tucson, Rita Road site. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: a) provide support to the Portfolio Director, Directors as well as the Program Managers for the family of efforts, b) provide support to the 600+ employees, and 7 office and lab spaces within the portfolio of hypersonic programs, and c) interface with other administrative assistants and personnel across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships within the Advanced Technology leadership teams. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. What You Will Do Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed. Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones. Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner. Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences. Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials. Submit visit requests via approved Raytheon tools. Process employee changes utilizing approved Raytheon tools. Attend meetings and other functions as requested. Plan and coordinate on-boarding and off-boarding activities for employees. Work with the admin team on various projects, as well as assisting with improving processes where necessary. Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement. Build and maintain good business relationships with managers and administrative personnel. What You Will Learn Gain skills and experiences that will prepare you for opportunities for professional development and enhance your professional development within a leading aerospace company Cross functional collaboration with various teams and departments Enhance communication and technical skills Develop problem-solving expertise What You Will Do Requires daily interface with customers and the engineering team in communicating financial status, engineering progress, issues, and opportunities Ensure risk / opportunity management plans are comprehensive and executed to meet program and business commitments Execution of the annual and 5-year business plan to meet commitments to Raytheon Travel up to 25% based on business needs Qualifications You Must Have Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience Microsoft Office experience Experience with meeting coordination and logistics Administrative or office support experience in roles involving general administrative or office support tasks Ability to obtain and maintain a Secret U.S. government issued security clearance and program access after start Qualifications We Prefer Ability to maintain confidentiality of information and data Aerospace and defense administrative assistant experience Experience utilizing administrative related tools and processing for file sharing, moves, facility tickets, visitor requests, and/or ordering supplies Working knowledge of teleconferencing tools and scheduling processes for Zoom, Teams, and government VTC items Ability to respond quickly and effectively to non-routine requests and situations Experience in working independently as well as working in a team environment Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others An active and in-scope Top Secret US clearance What We Offer Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation Not Relocation Eligible – Relocation assistance not available As part of our commitment to maintaining a secure hiring process, candidates may be asked to attendselect steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act. #J-18808-Ljbffr