Recruiting Operations Specialist - San Jose

Recruiting Operations Specialist

The Recruiting Operations Specialist sits within the Recruiting Operations team and supports early-identification recruiting and programs. This role is ideally suited for a candidate who can support in-person programs and events across the Bay Area.

This role requires a balance of operational discipline and adaptability. It combines structured, repeatable execution with the flexibility to respond to changing priorities, seasonal recruiting cycles, and evolving business needs. The role is essential to delivering a seamless, engaging experience while upholding the Firm's professional brand. It's ideal for someone who takes ownership, looks for ways to improve and streamline processes, and contributes meaningfully within a small, collaborative team.

Attributes that lead to success in this role include:

• Comfortable operating in a fast-paced, seasonal recruiting environment, with the adaptability to adjust to shifting priorities and timelines
• Strong prioritization skills, balancing high-volume execution, urgent requests, and longer-term process improvements
• Highly organized and detail-oriented, with strong ownership, accountability, and follow-through on deliverables
• Systems-oriented, with the ability to learn, use, and improve recruiting tools and workflows
• Exercise sound judgment and discretion when handling candidate data and sensitive information
• Service-oriented, with a strong focus on candidate and stakeholder experience; able to support high candidate volume while maintaining a consistently positive and professional experience
• Curious and solutions-oriented, with the ability to work through ambiguity, bring structure to evolving processes, and communicate clearly across teams

Responsibilities

• Serve as the primary point of contact for early-career candidates throughout the interview, offer, and post-acceptance stages.
• Manage the offer process, including sending offers, tracking status, monitoring expirations, and completing follow-ups.
• Collaborate with recruiters and interview teams to facilitate timely decisions and communicate offer outcomes and status updates.
• Maintain accurate candidate records, offer documentation, and start-date rosters to ensure data integrity and alignment with hiring targets.
• Own candidate communications from acceptance through start date, including required touchpoints, surveys, and documentation.
• Serve as a liaison for incoming hires, routing questions and requests to the appropriate internal teams.
• Review academic transcripts, track CPA eligibility progress, and coordinate CPA study materials in partnership with Frank Rimerman University.
• Support coordination with housing and relocation partners, as needed.
• Assist in planning and execution of early-identification and internship programs by coordinating logistics (including schedules, calendars, vendors, and internal partners) and preparing program materials, communications, and presentations.
• Partner with University Recruiting, Recruiting Operations, HR, and other teams to align on program timelines and deliverables.
• Assist with recruiting operations projects and process improvements as programs and needs evolve.

Qualifications

• Bachelor's degree or equivalent work experience.
• 13 years of experience in a professional environment; experience in recruiting coordination or full-cycle recruitment, operations, HR, or program/event support preferred.
• Proven ability to manage multiple priorities, timelines, and deliverables in a high-volume setting.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Canva.
• Ability to report into the San Jose office and support in-person programs and events across the Bay Area as needed.

How to Apply: To apply, please submit your resume and cover letter within a single document. Interviews will be conducted virtually. Selected candidates will be contacted to schedule a date and time.

The base salary range for this position is $68,000 - $80,000 per year. The pay range reflects the San Francisco Bay Area and compensation will be adjusted for each candidate based on their individual geographic location of work. Please note this position is non-exempt and therefore eligible for overtime, which will be paid in addition to the published base salary range.

Applicants must be authorized to work in the United States. This position is not eligible for sponsorship and we do not sponsor applicants for work visas. It is our policy and intent to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital status, sexual orientation, age, national origin, disability, or medical condition as defined in state and federal laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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