Operations Coordinator

Job Description

Job Description

Property & Client Services Coordinator (Retail Center Operations) – $32–$34/hr | On-Site Daily in San Jose, CA | Start Immediately

Why This Role Stands Out

Join a fast-paced retail environment where you’ll sit at the center of operations, finance, and tenant experience. This is a highly visible role supporting leadership at a major shopping destination—ideal for someone who thrives on ownership, organization, and making things run seamlessly behind the scenes.

Role Overview

The Property & Client Services Coordinator is the operational backbone of the center, driving administrative excellence across contracts, finance, compliance, and tenant coordination. Reporting directly to the General Manager, this role ensures accuracy, efficiency, and compliance across critical day-to-day functions that support the overall success of the property.

What You’ll Own

Contract & Procurement Operations

• Maintain and manage the Center Contract Log , tracking all agreements and amendments
• Draft and process service contracts, work orders, and change orders
• Support vendor bidding and contract lifecycle through Procore
• Ensure adherence to procurement policies and financial authorization guidelines
• Participate in vendor/project meetings and track follow-ups

Financial & Administrative Operations

• Own accounts payable processing : invoice matching, routing, and issue resolution
• Manage vendor setup and maintenance requests to ensure timely payment
• Process and audit manual billings across departments (legal, specialty leasing, etc.)
• Maintain check logs and coordinate lockbox submissions
• Reconcile P-Card expenses monthly and track supporting documentation
• Support quarterly accruals and forecasting alongside leadership

Risk, Compliance & Access Management

• Coordinate and issue work/access permits for vendors and contractors
• Ensure all contractors meet insurance and compliance requirements
• Support compliance workflows using systems like Sine/Angus
• Prepare and submit required forms to initiate vendor compliance processes

Tenant & Operational Support

• Act as a key point of contact for tenants , ensuring smooth communication and support
• Assist with specialty leasing activations and center events
• Support general administrative needs that keep the center running efficiently

What We’re Looking For

• Highly proactive, detail-oriented , and organized
• Strong communication and interpersonal skills (tenant-facing role)
• Ability to multi-task and manage competing priorities in a fast-paced environment
• Confident working independently with sound judgment
• Experience with financial processes, contracts, or property management is a plus
• Familiarity with tools like Procore, invoice systems, or compliance platforms preferred

Role Details

• Location: Oakridge, CA 95123
• Pay Rate: $32–$34/hour (W-2)
• Start Date: ASAP
• Duration: Long-term contract with strong potential for extension

If you’re someone who thrives in a highly organized, people-facing operations role and enjoys being the go-to person who keeps everything moving—this is an excellent opportunity to step into a high-impact position.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

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