IP Secretary

Intellectual Property Secretary

The Intellectual Property Secretary role based in San Francisco or Washington, D.C., involves providing comprehensive administrative and clerical support to a team of attorneys. Responsibilities include drafting, proofreading, and filing legal documents in compliance with court rules, managing e-filing for state and federal courts, and applying advanced Microsoft Word formatting. The position requires preparing client bills, reviewing proformas, and coordinating with accounting. Additional duties include handling case reports, conflict checks, opening new matters, drafting engagement letters, and managing litigation calendars to track deadlines, hearings, and discovery cutoffs. The secretary will schedule depositions, hearings, and meetings, coordinate with court reporters, and maintain organized client files and case management systems. The role also involves processing expense reimbursements and vendor invoices. Candidates should have at least five years of experience supporting civil and IP litigation, including a minimum of two years supporting a billing attorney, with proficiency in court filings, MS Office, and exceptional attention to detail. Flexibility in scheduling is essential to accommodate workload fluctuations. This is a non-exempt, hourly position with a generous overtime plan, offering a salary range of $96,000 to $132,000 annually, based on experience and qualifications.