Office Administrator

Job Description

Job Description

Position Summary

Our client is seeking a highly organized and dependable Office Administrator to support daily operations within. This role is responsible for maintaining office efficiency, supporting and management, coordinating administrative processes, and ensuring excellent communication with Managers, vendors and supervisors. This is an in-person position.

Key Responsibilities

• Manage daily administrative operations to ensure smooth office workflow
• Answer and direct phone calls, emails, and inquiries from clients and job candidates
• Maintain employee and client records, ensuring accuracy and confidentiality
• Assist with onboarding paperwork, timekeeping, and compliance documentation
• Coordinate scheduling for interviews, orientations, and meetings
• Support payroll preparation by reviewing timesheets and tracking hours
• Order office supplies and maintain inventory for both in-office and remote staff
• Prepare reports, spreadsheets, and correspondence as needed
• Provide general administrative support to recruiters, management, and field staff

Work Schedule

• 40 hours per week
• in-office

Compensation & Benefits

• $18 to $20 per hour (based on experience)
• Weekly pay

Required Qualifications

• Proven experience in administrative, office support, or staffing environment
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and database systems
• Excellent written and verbal communication skills
• Ability to handle sensitive information with professionalism and discretion

Preferred Qualifications

• Experience working in a staffing agency, HR department, or call center environment
• Familiarity with applicant tracking systems (ATS) or scheduling software

Key Competencies

• Attention to detail
• Multitasking and prioritization
• Customer service and interpersonal skills
• Problem-solving and initiative