Executive Assistant

MAIN RESPONSIBILITIES

• Provide administrative and operational support to senior leadership, coordinating schedules, meetings, priorities, and departmental initiatives.
• Develop professional presentations, reports, and visual materials using Canva and Google Slides, translating complex information into clear, organized content.
• Support daily department operations by maintaining project trackers, updating procedures, organizing agreements, coordinating vendor information, and monitoring deliverables.
• Assist with HR and compliance activities, including personnel documentation, employee training, performance review processes, and internal recordkeeping.
• Process and track invoices, maintain administrative systems, and ensure accurate documentation of ongoing activities.
• Organize internal meetings, prepare agendas and supporting materials, coordinate communications, and follow up on outstanding action items.
• Maintain confidentiality while working with sensitive organizational information and collaborating across departments.

MUST HAVES

• 3–4 years of administrative, executive support, or business operations experience.
• Experience supporting C-suite executives or senior organizational leadership.
• Advanced proficiency in Canva and Google Slides, with demonstrated ability to create polished presentations and simplify complex information.
• Strong interest in and commitment to the organization's mission and values.
• Highly organized, detail-oriented, and capable of managing competing priorities and deadlines.
• Proactive, independent worker who takes initiative and follows through with minimal supervision.
• Excellent written and verbal communication skills, with the ability to interact professionally at all organizational levels.
• Strong interpersonal skills, emotional intelligence, and sound judgment.
• Ability to handle confidential information with professionalism and discretion.
• Collaborative, adaptable, and service-oriented approach to supporting internal teams.

NICE TO HAVES

• Familiarity with HR platforms such as ADP, Employee Navigator, or similar systems.
• Experience with Monday.com or comparable project management tools.
• Exposure to performance management platforms such as Trakstar.
• Knowledge of organizational compliance or registration requirements.
• Previous experience supporting HR, compliance, or internal operations functions.
• Familiarity with vendor coordination, procurement, and process documentation.
• Proficiency in Microsoft PowerPoint.
• Background working in a nonprofit or mission-driven environment.