Administrative Assistant

Administrative AssistantThe Administrative Assistant is an individual that has been selected according to qualifications deemed necessary for the effective fulfillment of the position's responsibilities. This position includes meeting and greeting visitors and guests, attending to the phones and distributing calls to the appropriate individual, receiving and sorting mail both incoming and outgoing, managing the office supply inventory to ensure that the location has the necessary supplies to perform the daily operational tasks, prepare invoicing to be turned in within the given timeframe, assist in human resources related areas including but not limited to payroll, hiring, etc. In addition to these tasks this individual must also be willing to assist with other miscellaneous tasks around the office and facility.Essential Duties And Responsibilities:Greets and welcomes in guests, visitors, job applicants to the facilityMeet each visitor with a courteous greeting and request his or her businessMake sure visitors are comfortable while they waitOffer coffee, water, etc.Make sure all visitors sign in.Orientation video will be viewed by all guests and will be valid for 1 calendar year.Direct visitor to the appropriate person within the facilityMaintenance of office appearanceAnswering the phoneProfessional and positive attitude when answering all incoming callsRoute calls to appropriate personnelMakes note of any messages clearly and detailedMailCoordinate pickup and delivery of carrier/express mail servicesEnsure appropriate documents reach Corporate office in a timely mannerPO'sReceiptsInvoicesRelay mail to appropriate individuals in a timely mannerOffice Supply Inventory ManagementOrder Office Supplies utilizing the most economical and reliable source availableEnsure that office supplies are well maintained, and appropriate levels of inventory are kept.Invoicing and billingEnsure proper requirements are made per customer before submitting invoices for payment.Stamps, POs, AFEs, etcTransmit information or documents to customers, email, mail or faxHandle all sensitive and confidential information with the utmost professionalismEnsure all invoices are filed electronically on GVT server under appropriate and relevant Client folders.Assist with questions from CorporateHuman ResourcesAid in new hire processComplete required documentation for screening and physicals and scheduleAnswer questions from new hires as well as walk them through the application and benefits packageEnsure completion and accuracy of all on boarding required documentationSubmit finalized documentation to Director of Human Resources for final reviewSet up new hire trainingGeneralWill serve as a back up to the Office Manager to assist with Scheduling, Sales Orders, Work Orders and anywhere else needed.Other Duties And Responsibilities:Participates in Safety and Quality programsPerforms other duties as assigned by Manager.Always exemplifies Leadership and professionalism.Pay: $14.00 - $18.00 per hourWork Location: In personQualification Requirements:Basic understanding of Microsoft programsA working knowledge of computer skillsProficient in Global Vessel and Tank software programsBenefits:Dental insuranceHealth insuranceLife insurancePaid time offRetirement planVision insurancePay DOE. Employee Stock Ownership Plan (ESOP) offered at no cost to employee. Opportunity to build your retirement fund, just for coming to work! (subject to plan guidelines)