Executive Assistant

Job Description

Job Description

Executive Assistant to the CEO

Company: Real Estate Investment / Wholesale Company 

Location: Phoenix, AZ — East Valley (hybrid, in-office and remote flexibility) 

Reporting To: CEO 

Status: Full-time 

Compensation: $52,000 - $62,000 annually (Potential future performance-based revenue share) 

Start Date: ASAP 

Applications Accepted: Until filled
Job Description

If you're looking for a job where you show up, manage a checklist, and collect a paycheck, THIS IS NOT IT.

Most companies say they want someone who takes initiative. What they mean is they want someone who completes tasks without being reminded. That is not what we mean.
We are a fast-growing real estate wholesale and investment company with operations across multiple states. Since 2016, we have helped distressed homeowners find real solutions through cash offers, novation transactions, and creative deal structures. We move fast, we are expanding into new markets, and we need someone who can build the operational backbone that lets us do that without things falling apart behind us.

We are hiring an Executive Assistant who is first and foremost an operational systems builder. Someone who can implement EOS across the entire company, build SOPs from the ground up, and serve as the connective tissue between the CEO and every team in the business. You will sit close to the CEO, understand everything happening across acquisitions, dispositions, transaction coordination, and marketing, and make sure information, decisions, systems, and accountability move where they need to go.

This is not a role for someone who needs a defined lane. The lanes here are built by the person in this seat.

Why join us:

You will work directly with the CEO from day one. No layers, no bureaucracy. You will be one of the few people who see the entire business, not just one piece of it, and your work will shape how the company operates at every level.

This is a company with real national momentum. We started in Arizona, and we are actively expanding. The person who steps into this role will help build the infrastructure that makes that growth sustainable.

Hybrid flexibility built on trust. We value output over seat time. As trust builds, so does your autonomy. We invest in people who show up and build things that last.

Base salary: $52,000 to $62,000 per year, based on experience. Full compensation details are provided during the interview process.

Compensation:

$55,000 - $62,000

Responsibilities: EOS Implementation and Support

• Lead the implementation of EOS (Entrepreneurial Operating System) across the entire company and all markets

• Own the weekly L10 meeting structure for all teams, including acquisitions, dispositions, and leadership

• Prepare and maintain scorecards, rocks, and issue lists for each L10 meeting

• Drive rocks accountability across all departments and follow up with team members until commitments are closed

• Ensure the entire team understands and consistently operates within the EOS framework regardless of location or market

• Work with the CEO to set and track quarterly rocks and annual goals

• Identify gaps in EOS adoption across the organization and bring solutions to close them

Systems and SOP Development

• Maintain SOPs for every key business process across the company and all markets

• Take existing informal processes and turn them into clear, repeatable, written systems that work across multiple states

• Ensure all team members in every market are trained on SOPs and follow defined processes consistently

• Own the Task management board and keep task tracking current across all departments and team members

• Continuously audit workflows and identify opportunities to improve efficiency and scalability as the company expands

• Maintain a central SOP library and keep documentation current as the business evolves and enters new markets

• Work with department leads to identify process gaps and implement lasting solutions

Cross-Team Coordination and Follow-Through

• Stay close enough to acquisitions, dispositions, transaction coordination, and marketing to know what is moving, what is stuck, and who needs to talk to whom

• Coordinate across virtual and in-office team members spanning multiple markets and time zones

• Track commitments made in meetings and conversations and follow up until they are actually closed, not just noted

• Attend meetings on the CEO behalf when needed, understand what was decided, and report back clearly enough that he can act without having been there

• Serve as the communication bridge between the CEO and the rest of the team on all operational matters

• Filter what genuinely needs the CEO attention from what can be handled or routed without him

Leadership Team Support

• Prepare agendas, materials, and notes for internal meetings and leadership reviews

• Support onboarding of new hires across all markets by coordinating materials, schedules, and system access

• Help maintain team accountability to KPIs and performance standards across all departments and locations

• Assist with special projects assigned directly by the CEO

What Success Looks Like in Year One

• EOS is running consistently across every team. L10 meetings are structured, scorecards are live, and rocks are being tracked and closed

• Every key business process is documented in an SOP that people actually follow

• Nothing gets dropped in the handoff between teams because you are the connective tissue catching it

• The CEO is delegating more to you over time because you have earned it, not because he had no choice

• The business is expanding into new markets, and the operational systems you built are scaling with it

Qualifications:

• 3 to 5 or more years supporting an owner, executive, or founder directly as an Executive Assistant, Chief of Staff, or operations coordinator

• Direct experience with EOS (Entrepreneurial Operating System) is strongly preferred. Candidates who have implemented EOS inside a company will stand out

• Strong background in building, documenting, and maintaining SOPs and operational systems from scratch

• Real estate or adjacent field strongly preferred, including wholesaling, property management, mortgage or title, brokerage, or real estate investing. You should be able to follow a deal conversation without a glossary

• Exceptional organizational skills with the ability to manage multiple priorities and threads across teams without being reminded twice

• Excellent written and verbal communication. You will represent the CEO priorities to other people so precision matters

• Proactive mindset that identifies what needs to be fixed and acts without waiting to be asked

• Comfortable in a small, fast-moving business where things change quickly and perfect information is rarely available

• Experience supporting operations across multiple markets or virtual teams is a strong plus

• High discretion and trustworthiness with confidential deal, team, and financial information

• Proficient in Google Workspace, Slack, and Trello. Experience with ReSimpli or similar CRM is a bonus

You are not looking for a quiet corner to manage a to-do list. You are looking for a seat close to the action where you can build real systems that make a growing national company run better.

To apply, send your resume and a short note telling us about a time you built or improved an operational system inside a growing company. What was broken, what did you build, and what changed because of it. That note matters more than your resume. We respond to every serious applicant within 48 hours.

About Company

We are a real estate investment and wholesale company headquartered in the East Valley, Arizona, with operations spanning multiple states nationwide. Since 2016 we have helped distressed homeowners find real solutions, including cash offers, novation transactions, and creative deal structures that create value on both sides. We started in Arizona and have grown into a multi-state operation with no plans to slow down.

We are lean, results-driven, and built to scale. Our goal is a systematized, sellable business that runs without depending on the owner at every level. A large portion of our team works virtually across markets, and the person who steps into this role will be one of the few people who sees the entire business from the inside.
We value integrity, reliability, accountability, and resilience. We build with purpose and play the long game.