Office Coordinator - temp

Job Description

Job Description

MANE is a 5th generation French family-owned business known for innovation and progress in the world of Flavor and Fragrance. As sensation enthusiasts, we strive to provide exceptional moments in people’s daily lives through the timeless flavors and fragrances we create. With our passion, creativity, and innovation, “We capture what moves”.

We have an immediate long-term temporary need for an Office Coordinator at our Merry Hill, NC facility. This role is responsible for ensuring smooth office operations by managing the front-desk administrative tasks. As the professional, first point of contact, you will greet visitors, route phone calls, and coordinate package deliveries. Provides general administrative support across the office.

DUTIES AND RESPONSIBILITIES:

• Answer incoming calls, greet guests, offer refreshments, and notify hosts of visitor arrival.
• Book and prepare conference rooms for meetings, including catering coordination.
• Keep common office areas clean, organized, and client ready.
• Maintain and restock office supplies.
• Clean the conference room and kitchen area after scheduled lunches.
• Wash and put away dishes.
• Plan and coordinate company events, ensuring all details are handled.
• Serve as the main contact for building management and facility requests.
• Follow MANE Ingredients USA’s values, quality policy, and ISO procedures.
• Take on special projects and tasks as needed.
• Consistent with MANE’s commitment to EHS&Q, complete all applicable training as assigned.

EDUCATION AND EXPERIENCE:

• 3+ years of experience in an administrative or office management role.
• College degree preferred.

PERSONAL CHARACTERISTICS:

• Strong written and verbal communication skills.
• Proficient in Microsoft Office.
• Highly organized, with strong attention to detail.
• Able to multitask and prioritize effectively.
• Professional phone etiquette; comfortable speaking with people at all levels.
• Adaptable and flexible in a fast-paced environment.
• Customer-focused and a strong team player.

MANE offers industry leading benefits including a generous PTO plan. Additional benefits include paid holidays, annual year-end shutdown, annual and bi-weekly 401(k) contributions, tuition reimbursement, paid parental leave, employee assistance programs and many more. MANE is known for having a culture that focuses on our employees and their well-being. See for yourself why our employees love working at MANE!

MANE is an equal opportunity employer.