Executive Administrative Associate

Job Summary This role is primarily based in our RTP office, with the flexibility to work remotely one day per week. Perform responsible administrative duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency of organizational operations. Job Responsibilities Perform advanced, diversified and confidential administrative duties by independently coordinating meetings, preparing agendas; completing a variety of non-routine tasks; coordinating department schedules, recording meeting minutes, arranging for management travel and time management; serve as primary liaison for executive and other senior management. Support the daily operations of department, division or other organization units assigned by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day-to-day operations for efficiency and productivity. Develop organizational unit calendar to define milestones and develop action plans to deliver milestones in a cohesive, thoroughly vetted manner which is met with great acceptance and understanding. Develop and distribute all department correspondence and information. Screen and route mail and documents; determine which to respond to, which to redirect or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities. Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes. Process a considerable amount of confidential and sensitive information in support of administrative activities. Assist in preparing moderately to extremely complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data. Review reports received for supervisor; check and compare them with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor. Assist in the preparation and management of diversified departments, making suggestions and projections based on knowledge of departmental operations. Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness. Knowledge, Skills, and Abilities Work on assignments that are complex in nature, requiring considerable judgment and initiative in resolving problems and making recommendations. Capable of operating at the Board levels when asked to. Work requires specialized administrative support experience, arithmetic skills, the ability to use automated office equipment, read difficult instructions and maintain written records. Broad knowledge of administration and practices normally acquired through two to four years of post-secondary education in secretarial science or a related business field. Ability to score at least to the 90% proficiency level on advanced office applications and procedures using the various assessment tools at Grifols. Excellent customer service skills. Demonstrated ability to build rapport with internal and external customers; ability to prioritize workload. Working with Accuracy: Sense of Urgency for time-sensitive projects. Ability to seek guidance when answer is not clear; receptive to feedback from others. Teamwork, attendance, professionalism, excellent phone demeanor required. Takes on other assignments willingly; takes on stretch projects. Displays proficiency in MS Office Suite at an advanced level and excels/subject-matter expert in at least one software app or area. Computer skills with test scores at least 90% on advanced level in MS Office. Makes best use of time; offers to assist others in department during down time. Seeks to increase skills. Asks for stretch assignments. Seen as a "go to resource." Collaboration within department as well as within other departments. Education and Experience AS Degree and 5 years of relative experience showing increasing administrative responsibility or BS Degree and 2 yrs of relative experience showing increasing administrative responsibility. Working towards the Administrative Professional certification or an equivalent combination of relevant education and/or experience. Benefits This position is eligible to participate in up to 5% of the company bonus pool. We offer benefits including medical, PTO, up to 5% 401K match, and tuition reimbursement. Equity and Diversity Grifols provides equal employment opportunities to applicants and employees without regard to race, color, sex, gender identity, sexual orientation, religious practices and observances, national origin, pregnancy, childbirth, or related medical conditions, status as a protected veteran or spouse/family member of a protected veteran, or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws. Location: NORTH AMERICA : USA : NC-RTP:USNC0001 - RTP NC-Headquarters #J-18808-Ljbffr