Administrative Associate

Position: Administrative Associate – Legal Unit Location: 500 Rutherford Ave., Charlestown, MA 02129-1628 Salary: $46,800 per year Responsibilities Disability Enter disability application information into databases and request service estimates. Send requests for Employer Statements/personal files to employers. Request medical records identified on disability applications. Follow up on medical/employer record requests. Monitor the Citrix Fileshare folder and save received documents to appropriate member files. Scan medical and employer records upon receipt. Follow up on missing or invalid Physician Statements. Copy board reports/records (documents to be reviewed by attorney and/or paralegal prior to release). Copy/scan files associated with member and/or attorney requests (documents reviewed prior to release). Send files to MTRS Springfield office for benefit processing. Receive files from Springfield office. Send files to storage. Maintain disability files in cabinet and legal file room in an orderly manner. Section 91A – Terminations Send out form letters to disability retirement recipients. Schedule hearings for non-compliant recipients. Send out Notices of Hearing for non-compliant recipients. Attend forfeiture review meetings and update database, as directed. Follow up on requests for documents to court/attorneys. Copy/scan records associated with member/attorney requests (documents reviewed prior to release). Litigation Scan/copy litigation files and/or exhibits at direction of attorney. Create entries in database and MyTRS. Assist attorneys, as needed. Domestic Relations Orders (DROs) Log receipt of DROs on spreadsheet. Monthly distribution and collection of draft DROs to/from attorneys. Generate and mail DRO approval notices (Draft and Final). General Organize, label, and image closed cases. Present weekly admin updates to legal group on ongoing projects. Assignments and/or projects as directed by General Counsel. Qualifications Minimum of high school diploma or GED. Excellent organizational skills, flexible, and able to handle a multitude of tasks. Desire to work in an environment committed to teamwork and quality service. Ability to communicate effectively and professionally with coworkers, members, and the public. Ability to follow instructions and function both independently and as a member of a team. Ability to maintain harmonious relationships with the members, employers, and MTRS staff. Commitment to competent, compassionate and quality service always. Business experience with Microsoft Excel and Word. Experience with member/customer/client databases required. Ability to travel to and from the workplace. Equal Opportunity Employer The Commonwealth is an Equal Opportunity Employer and does not discriminate based on race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. #J-18808-Ljbffr Commonwealth of Massachusetts